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Project Management Coordinator

2 months ago

Mississauga, Ontario, Canada Ornge Full time

Job Summary

The Project Management Office Coordinator is a highly organized and detail-oriented professional who provides strategic support to project management and risk management across the organization. This key support role requires strong communication, coordination, presentation, and technical skills, with the ability to prioritize, track progress, and analyze performance of project and risk activities and deliverables.

Responsibilities

  • Ownership of PMO website, including training, launching, updates, and maintenance
  • Investigation and introduction of process improvement, automation, and maintenance of project status updates
  • Creation and maintenance of reports on project health and status for analysis and online visualization
  • Centralized support to project managers on key initiatives and projects
  • Support and maintenance of project artifacts, PMO process, and best practices
  • Performance of PMO administrative tasks, including document management, tracking project timelines, deliverables, and financials
  • Support of stakeholder meetings, document minutes, and action plans
  • Collaboration with internal and external business partners
  • Coordination of meetings with Risk and Business Continuity Planning (BCP) owners
  • Distribution of appropriate materials
  • Support of preparation of reports for distribution to internal and external executive teams
  • Maintenance of logs for actions, issues, and decisions
  • Upload of department plans to internal document management systems
  • Participation in the development, scheduling, administration of BCP exercises
  • Execution of purchase requests and expense reports for the Office of the CEO teams

Qualifications

  • Project coordination minimum experience of five (5) years
  • Proven knowledge of successful project management from a support perspective
  • Bachelor's degree or equivalent in a related field (Project Management and Risk)
  • Project Management certification (e.g., PM or PMP certified)
  • Strong relationship building
  • Excellent verbal and written communication skills
  • Strong interpersonal skills and diplomacy
  • Strong work ethic
  • Excellent time management and organizational skills
  • Attention to detail
  • Ability to adapt to changing environments and timelines
  • Creative and collaborative critical thinker
  • Excellent problem-solving abilities
  • Ability to work independently and as part of a team
  • Excellent presentation skills
  • Professional presence
  • Self-motivated and self-sufficient
  • Tact and diplomacy to maintain relationships with internal and external stakeholders
  • Strong skills and interest in technology, project management, communication, process improvement
  • Expert knowledge and use of Microsoft 365: SharePoint, Excel, Word, Project, PowerPoint, Teams, Power BI
  • Familiarity with risk management and Business Continuity

About Ornge

  • Community connectors
  • Equity in healthcare
  • Strong in our convictions
  • Proud of the services we provide
  • Uplifting in our mission, values, and services

About You

  • You're driven by the desire to make a difference
  • Excited by problem-solving, you excel at in-the-moment decision making
  • Teamwork has always been where you thrive
  • You're ready to put your skills into action in a fast-paced environment