Administrative Coordinator
1 month ago
The perfect candidate will possess the ability to efficiently manage meetings and various office functions. They should be adept at handling incoming phone inquiries, distributing correspondence to team members, and managing outgoing mail. A friendly personality is essential for engaging with office guests and conducting interviews. This role requires a highly organized and detail-oriented individual who will be pivotal in maintaining the seamless operation of our office setting, overseeing administrative responsibilities, coordinating office events, and providing essential support to our team.
Work Schedule:
- Monday - Friday, 8 AM - 5 PM
Employee Benefits:
- Health & Dental Coverage
- Annual Performance Bonus
- Paid Time Off
Key Responsibilities:
- Organize and manage office events
- Monitor and replenish office supplies
- Welcome visitors to the office
- Handle incoming and outgoing office mail
- Assist HR with scheduling meetings, interviews, and transportation
- Manage all financial and accounting functions including invoicing, collections, payables, and payroll
- Conduct monthly bank reconciliations
- Prepare regular government reports (HST, WSIB & other returns)
- Perform general administrative tasks
- Execute additional duties as assigned
Required Qualifications:
- Experience in administrative and clerical roles
- Full cycle bookkeeping and year-end experience
- At least 5 years of relevant experience
- Proficiency in MS Office Suite including Word, Excel, and Outlook
- Certificate, diploma, or degree in business accounting is advantageous
- Self-motivated with strong time management and organizational abilities
- Familiarity with Account Edge software is preferred
- Friendly and positive attitude
- Exceptional time management skills with the ability to multitask and prioritize
- Strong attention to detail and problem-solving capabilities
- Excellent written and verbal communication skills
- Strong organizational and planning skills in a dynamic environment
At 3 Step Recruitment, we value diversity and inclusion as drivers of innovation and growth. We are dedicated to fostering inclusive teams and creating an equitable workplace where employees can express their authentic selves. We are actively addressing issues of inequity and systemic bias to support our diverse talent, clients, and communities.
We also aim to provide an accessible candidate experience for all prospective employees, including those with different abilities. Please inform us if you require any accommodations during the recruitment process.
-
Executive Administrative Coordinator
1 month ago
Ontario, Oregon, Canada Northwest Employment Works Full timeNorthwest Employment Works is looking for a motivated individual to become part of our team as an Executive Administrative Coordinator on a short-term contract basis. As a not-for-profit organization, we are dedicated to supporting entrepreneurs, businesses, and communities in our region. Our diverse range of services is designed to foster business...
-
Administrative Coordinator
1 month ago
Ontario, Oregon, Canada 3 Step Recruitment Inc. Full timeThe perfect candidate will demonstrate the ability to efficiently manage meetings and various office functions. They should be adept at handling incoming phone inquiries, distributing correspondence to team members, and managing outgoing mail. A friendly personality is essential for effectively engaging with office guests and interviewing potential...
-
Administrative Coordinator
1 month ago
Ontario, Oregon, Canada 3 Step Recruitment Inc. Full timeThe perfect candidate will be adept at efficiently managing meetings and various office functions. They should feel at ease handling incoming phone inquiries, distributing correspondence to team members, and managing outgoing mail. A friendly personality is essential for effectively engaging with office guests and conducting interviews. This role requires a...
-
Office Coordinator
1 month ago
Ontario, Oregon, Canada GSI environement Incorporé d'Filial Englobe Full timeYour ContributionAs an Office Coordinator at GSI Environnement Incorporé d'Filial Englobe, you will collaborate closely with the Administrative team to ensure smooth operations.Your primary responsibilities will include:Implementing and advocating for health and safety protocols;Performing receptionist duties such as welcoming and assisting visitors,...
-
Office Administrator
6 days ago
Ontario, Oregon, Canada Accoravillage Full timeAbout the RoleThe Office Administrator will oversee coordination and administrative support onsite at the Thunder Bay office. This role is responsible for a variety of administrative functions related to operations at the Thunder Bay Community Centre and within the residential housing portfolio of the Thunder Bay District.Key ResponsibilitiesPerform general...
-
Office Administrator
6 days ago
Ontario, Oregon, Canada Accoravillage Full timeAbout the RoleThe Office Administrator will oversee coordination and administrative support onsite at the Thunder Bay office. This role is responsible for a variety of administrative functions related to operations at the Thunder Bay Community Centre and within the residential housing portfolio of the Thunder Bay District.Key ResponsibilitiesPerform general...
-
Dental Office Coordinator
3 weeks ago
Ontario, Oregon, Canada Accoravillage Full timeAbout the RoleWe are seeking an experienced and detail-oriented Dental Office Coordinator to join our team at Accoravillage. As a key member of our dental office, you will be responsible for ensuring the smooth operation of our practice, providing exceptional patient care, and maintaining a high level of administrative efficiency.Key...
-
Dental Office Coordinator
3 weeks ago
Ontario, Oregon, Canada Accoravillage Full timeAbout the RoleWe are seeking an experienced and detail-oriented Dental Office Coordinator to join our team at Accoravillage. As a key member of our dental office, you will be responsible for ensuring the smooth operation of our practice, providing exceptional patient care, and maintaining a high level of administrative efficiency.Key...
-
Health Services Coordinator
2 weeks ago
Ontario, Oregon, Canada CareerBeacon Full timeAbout the RoleWe are seeking a highly organized and detail-oriented individual to join our Client Service Team as a Health Services Coordinator. In this role, you will be responsible for coordinating client care services, managing schedules, and ensuring the delivery of high-quality care to our clients.Key ResponsibilitiesClient Care Coordination: Assign...
-
Health Services Coordinator
2 weeks ago
Ontario, Oregon, Canada CareerBeacon Full timeAbout the RoleWe are seeking a highly organized and detail-oriented individual to join our Client Service Team as a Health Services Coordinator. In this role, you will be responsible for coordinating client care services, managing schedules, and ensuring the delivery of high-quality care to our clients.Key ResponsibilitiesClient Care Coordination: Assign...
-
Office Administrator
3 days ago
Ontario, Oregon, Canada Métis Nation of Ontario Full timeAbout the RoleThe Métis Nation of Ontario is seeking a highly organized and detail-oriented Office Administrator to join our team in Thunder Bay. As the primary point of contact for our office, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesProvide...
-
Office Administrator
3 days ago
Ontario, Oregon, Canada Métis Nation of Ontario Full timeAbout the RoleThe Métis Nation of Ontario is seeking a highly organized and detail-oriented Office Administrator to join our team in Thunder Bay. As the primary point of contact for our office, you will be responsible for providing administrative support to our staff and ensuring the smooth operation of our day-to-day activities.Key ResponsibilitiesProvide...
-
Client Service Coordinator
2 weeks ago
Ontario, Oregon, Canada CareerBeacon Full timeAbout the RoleCareBeacon is seeking a skilled Client Service Coordinator to join our team. As a Client Service Coordinator, you will play a critical role in ensuring the delivery of high-quality care to our clients. This is an exciting opportunity to work in a dynamic environment and make a meaningful contribution to the lives of others.Key...
-
Client Service Coordinator
2 weeks ago
Ontario, Oregon, Canada CareerBeacon Full timeAbout the RoleCareBeacon is seeking a skilled Client Service Coordinator to join our team. As a Client Service Coordinator, you will play a critical role in ensuring the delivery of high-quality care to our clients. This is an exciting opportunity to work in a dynamic environment and make a meaningful contribution to the lives of others.Key...
-
Office Coordinator
1 month ago
Ontario, Oregon, Canada Northwest Employment Works Full timePosition Overview: The full-time office coordinator will support our growing team with a range of responsibilities, including gathering and organizing documentation, along with various administrative tasks as needed.Key Qualifications: The ideal candidate will possess strong typing and computer proficiency, outstanding verbal and written communication...
-
Medical Office Coordinator
7 days ago
Ontario, Oregon, Canada Independent First Nations Alliance Full timeMedical Office Administrator Job DescriptionWe are seeking a highly organized and detail-oriented Medical Office Administrator to join our team at Independent First Nations Alliance. This role plays a critical part in ensuring the efficient operation of our health services programs and maintaining accurate patient records.Key Responsibilities:Maintain...
-
Medical Office Coordinator
7 days ago
Ontario, Oregon, Canada Independent First Nations Alliance Full timeMedical Office Administrator Job DescriptionWe are seeking a highly organized and detail-oriented Medical Office Administrator to join our team at Independent First Nations Alliance. This role plays a critical part in ensuring the efficient operation of our health services programs and maintaining accurate patient records.Key Responsibilities:Maintain...
-
Dental Office Coordinator
3 days ago
Ontario, Oregon, Canada MCA Dental Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Dental Administrator to join our team at MCA Dental Group. As the first point of contact for our patients, you will play a crucial role in ensuring a seamless and exceptional experience for our clients.Key ResponsibilitiesManage front desk operations, including scheduling appointments and...
-
Dental Office Coordinator
3 days ago
Ontario, Oregon, Canada MCA Dental Full timeAbout the RoleWe are seeking a highly organized and detail-oriented Dental Administrator to join our team at MCA Dental Group. As the first point of contact for our patients, you will play a crucial role in ensuring a seamless and exceptional experience for our clients.Key ResponsibilitiesManage front desk operations, including scheduling appointments and...
-
Care Coordination Advisor
3 weeks ago
Ontario, Oregon, Canada VON Canada (Ontario) Full timeAbout the RoleVON Canada (Ontario) is seeking a skilled Client Service Coordinator to join our team. As a Client Service Coordinator, you will play a vital role in ensuring the delivery of quality care and services to our clients.Key ResponsibilitiesClient Scheduling: Assign client visits to nurses and home support workers using knowledge of local geography,...
