Administrative Support Specialist

4 weeks ago

Vancouver, British Columbia, Canada BC Centre for Excellence in HIVAIDS Full time

POSITION:

Reporting to the designated supervisor, the Administrative Support Specialist functions as a vital member of a multidisciplinary team, executing a range of reception and administrative tasks to enhance the operations of the Research and Innovation Centre.

KEY RESPONSIBILITIES:

Handles reception duties and various clerical tasks, including managing phone calls, addressing inquiries, retrieving client/patient files, welcoming clients/patients, generating daily and/or monthly schedules, and directing complex issues to the appropriate personnel. Maintains comprehensive records by performing tasks such as data entry, compiling information, and tracking client/patient statistics related to attendance, treatment types, cancellations, and waitlist details. Ensures follow-up with relevant team members as needed. Prepares and disseminates various documents, including correspondence and reports, utilizing a range of computerized word processing and spreadsheet software, ensuring stylistic consistency and grammatical accuracy. Provides administrative assistance to the department through tasks such as organizing files, managing paperwork, handling mail, faxing, photocopying, circulating documents, and ordering standard office supplies by completing requisition forms for approval. Undertakes additional related responsibilities as assigned.

REQUIRED QUALIFICATIONS:

Education and Experience: Completion of Grade 12, along with an Office Administration Certificate, complemented by one (1) year of recent relevant experience or an equivalent combination of training and experience. Familiarity with Medical Terminology. Proven proficiency in using word processing software programs (Outlook, Word, Excel).

Knowledge and Skills:

Capability to effectively utilize a computerized client care information system. Strong verbal and written communication skills. Ability to build and maintain rapport with clients. Competence in organizing workload and setting priorities. Problem-solving skills and initiative. Capacity to work under pressure with interruptions and adapt to changes. Ability to work independently as well as collaboratively with others. Proficiency in operating related equipment. Physical capability to fulfill the duties of the position.

  • Administrative Support Specialist

    24 hours ago

    Vancouver, British Columbia, Canada Ana's Care and Home Support LTD Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Ana's Care and Home Support LTD. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesPolicy and Procedure DevelopmentDevelop and implement policies and...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Marmalade Recruitment & Resources Inc Full time

    Temporary Administrative Support Specialists (Various Locations Downtown and within Greater Vancouver)$25-35 per hour Elevate your career as an Administrative Support Specialist while enjoying a flexible schedule, diverse tasks, and a dynamic work environment. We are in search of skilled Administrative Support Specialists for a range of temporary and...

  • Administrative Support Specialist

    7 days ago

    Vancouver, British Columbia, Canada SI-WON IMMIGRATION MANAGEMENT Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at SI-WON IMMIGRATION MANAGEMENT. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team,...

  • Administrative Support Specialist

    4 weeks ago

    Vancouver, British Columbia, Canada Marmalade Recruitment & Resources Inc Full time

    Temporary Administrative Support Specialists (Various Locations Downtown and within Greater Vancouver)$25-35 per hour Elevate your career as an Administrative Support Specialist while enjoying a flexible schedule, diverse tasks, and a dynamic work environment. We are looking for skilled Administrative Support Specialists for a range of temporary and...

  • Administrative Support Specialist

    7 days ago

    Vancouver, British Columbia, Canada Jerry Brar Mortgages Inc. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Jerry Brar Mortgages Inc. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our team,...

  • Administrative Support Specialist

    3 hours ago

    Vancouver, British Columbia, Canada Gentle Dental Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Gentle Dental Group. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our dental team,...

  • Administrative Support Specialist

    1 hour ago

    Vancouver, British Columbia, Canada Gentle Dental Group Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Gentle Dental Group. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our dental team,...

  • Administrative Support Specialist

    5 days ago

    Vancouver, British Columbia, Canada UV CAN Sanitize Corp. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at UV CAN Sanitize Corp. as an Administrative Support Specialist.Key ResponsibilitiesScheduling and CoordinationSchedule and confirm appointments and meetings for our team members.Coordinate travel arrangements and itineraries as needed.Communication...

  • Administrative Support Specialist

    5 days ago

    Vancouver, British Columbia, Canada UV CAN Sanitize Corp. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at UV CAN Sanitize Corp. as an Administrative Support Specialist.Key ResponsibilitiesScheduling and CoordinationSchedule and confirm appointments and meetings for our team members.Coordinate travel arrangements and itineraries as needed.Communication...

  • Administrative Support Specialist

    24 hours ago

    Vancouver, British Columbia, Canada Mehdi Miar Personal Real estate corporation Full time

    About the RoleMehdi Miar Personal Real Estate Corporation is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...

  • Administrative Support Specialist

    2 days ago

    Vancouver, British Columbia, Canada Mehdi Miar Personal Real estate corporation Full time

    About the RoleMehdi Miar Personal Real Estate Corporation is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...

  • Administrative Support Specialist

    22 hours ago

    Vancouver, British Columbia, Canada Great River Financial Services Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Great River Financial Services Inc. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our team members.Key...

  • Administrative Support Specialist

    19 hours ago

    Vancouver, British Columbia, Canada Great River Financial Services Inc Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Great River Financial Services Inc. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office by providing administrative support to our team members.Key...

  • Administrative Support Specialist

    6 days ago

    Vancouver, British Columbia, Canada Vancouver Community College Full time

    Job SummaryVancouver Community College is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team on a casual, on-call basis. As an Administrative Support Specialist, you will provide administrative support to various departments, performing a variety of tasks to ensure the smooth operation of our office.Key...

  • Administrative Support Specialist

    5 days ago

    Vancouver, British Columbia, Canada Vancouver Community College Full time

    Job SummaryVancouver Community College is seeking a highly organized and detail-oriented Administrative Support Specialist to join our team on a casual, on-call basis. As an Administrative Support Specialist, you will provide administrative support to various departments, performing a variety of tasks to ensure the smooth operation of our office.Key...

  • Administrative Support Specialist

    21 hours ago

    Vancouver, British Columbia, Canada Clear Advantage Orthodontics Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Clear Advantage Orthodontics. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesOffice Administration: Provide administrative support to our team,...

  • Administrative Support Specialist

    24 hours ago

    Vancouver, British Columbia, Canada Clear Advantage Orthodontics Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Clear Advantage Orthodontics. As an Administrative Support Specialist, you will play a vital role in ensuring the smooth operation of our office.Key ResponsibilitiesOffice Administration: Provide administrative support to our team,...

  • Administrative Support Specialist

    5 days ago

    Vancouver, British Columbia, Canada Global Lions Consulting Company Ltd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Global Lions Consulting Company Ltd. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Support Specialist

    5 days ago

    Vancouver, British Columbia, Canada Global Lions Consulting Company Ltd Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Global Lions Consulting Company Ltd. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative...

  • Administrative Support Specialist

    4 days ago

    Vancouver, British Columbia, Canada Mehdi Miar Personal Real estate corporation Full time

    About the RoleMehdi Miar Personal Real Estate Corporation is seeking an experienced Administrative Support Specialist to join our team. As an Administrative Support Specialist, you will provide administrative support to our team, ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative Support: Provide administrative support to our...