Office Support Specialist

4 weeks ago

Saint Marys, Canada St. Mary's Bay Fisheries Inc. Full time
Job Title: Office Assistant

We are seeking a highly organized and detail-oriented Office Assistant to join our team at St. Mary's Bay Fisheries Inc. in a permanent position.

Work Environment:

The successful candidate will work in a fast-paced office environment, with a combination of sitting, standing, and walking. The role requires the ability to work under pressure, meet tight deadlines, and handle repetitive tasks.

Key Responsibilities:
  • Type and proofread correspondence, forms, and other documents
  • Receive and forward telephone or electronic enquiries
  • Work on reports from manual or electronic files, inventories, and databases
  • Sort, process, and verify applications, receipts, and other documents
  • Process incoming and outgoing mail manually or electronically
  • Send and receive messages
  • Perform basic bookkeeping tasks
  • Prepare and format page presentation
  • Compile data, statistics, and other information
  • Prepare invoices and bank deposits
  • Provide general information to clients and the public
  • Photocopy and collate documents for distribution, mailing, and filing
  • Order office supplies and maintain inventory
  • Perform data entry
  • Provide customer service
  • File material in storage area
  • Label files according to retention and disposal schedules
  • Label, file, and retrieve documents
  • Locate and remove files requested
  • Organize and schedule office work
  • Prepare and monitor contracts and budgets
  • Store, update, and retrieve financial data
Requirements:
  • Secondary (high) school graduation certificate
  • 2 years to less than 3 years of experience
  • Or equivalent experience
  • Ability to work in a fast-paced environment
  • Excellent communication and interpersonal skills
  • Ability to work with minimal supervision
Language:

English

Work Setting:

Office

Relocation:

Willing to relocate

Benefits:
  • Bonus
  • Free parking available
Support for Persons with Disabilities:

Provides awareness training to employees to create a welcoming work environment for persons with disabilities

Support for Newcomers and Refugees:

Provides diversity and cross-cultural trainings to create a welcoming work environment for newcomers and/or refugees

Support for Indigenous People:

Provides cultural competency training and/or awareness training to all employees to create a welcoming work environment for Indigenous workers

Support for Visible Minorities:

Provides diversity and cross-cultural training to create a welcoming work environment for members of visible minorities

Transportation/Travel Information:

Own transportation

Willing to travel

Public transportation is not available

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