Senior Administrative Coordinator
1 month ago
Company Overview:
CB Canada is a prominent player in the energy and resources sector, dedicated to excellence and innovation.
Position Summary:
We are currently seeking a Senior Administrative Coordinator to support our operations in a dynamic environment. This role is ideal for an individual with a proactive approach and relevant experience, looking to contribute to a respected organization while advancing their career.
Key Responsibilities:
- Gather, organize, and assess intricate data and information.
- Collaborate with the designated team to create new standard models for various activities, reports, and presentations aimed at enhancing efficiency and minimizing execution times.
- Generate, execute, and disseminate regular and customized reports. Conduct basic reviews and analyses of reports, providing summaries and variances for management consideration.
- Maintain systematic digital and physical filing systems to ensure easy identification and retrieval of documents.
- Execute administrative duties, typically within a specialized area, including the preparation of documents, correspondence, and reports for relevant departments.
- Draft and initiate correspondence and memos.
- Review and refine documents for grammatical accuracy, clarity, organization, and adherence to company standards.
- Independently respond to inquiries via phone or email, delivering accurate and timely information or technical guidance.
- Input data from various sources to keep databases and spreadsheets current.
- Ensure data accuracy by verifying inputs and calculations.
- Assist with various administrative functions, including human resources and procurement activities.
- Compile monthly expense reports.
- Coordinate schedules and travel arrangements for senior management.
- Work closely with the executive assistant to implement administrative initiatives across business units.
Qualifications:
- High school diploma or an associate degree in a relevant field.
- A minimum of 3 years of directly related experience, with a comprehensive understanding of functions, procedures, terminology, and interdepartmental relationships.
- Strong oral and written communication skills, with a solid command of vocabulary and grammar, and the ability to independently draft routine written communications.
- Proficient in technology tools, particularly Google software, with the capability to develop spreadsheets and recommend enhancements.
- Excellent organizational and communication skills to effectively interact with various internal and external stakeholders.
- Ability to manage multiple tasks simultaneously while consistently meeting or exceeding production and quality standards. Capable of handling confidential or sensitive information.
- Demonstrated teamwork skills and a willingness to take on additional responsibilities as needed.
- Proactive in anticipating customer needs and providing effective solutions.
- Bilingual proficiency in English and French is an asset.
Benefits:
- Access to a comprehensive benefits package.
- Be a vital part of a team that prioritizes employee well-being.
- Opportunity to work for an international organization.
We look forward to your application.
The masculine generic is used in this text to simplify and facilitate readability.
Robert Half is the world's largest specialized talent management solutions firm, connecting highly skilled job seekers with opportunities at major companies. We offer contractual, temporary, and permanent placement solutions in finance and accounting, technology, marketing and creative, and administrative and customer support.
Robert Half puts you in the best position to succeed by advocating for your interests and promoting your profile to employers. We provide access to the top jobs, competitive compensation and benefits, as well as free online training. Stay informed of all opportunities, even on the go.
Questions? Contact your regional office. All job applicants in Canada must be authorized to work there.
Robert Half, 2022. Quebec license number AP. By clicking on 'Apply Now,' you agree to Robert Half's terms of use.
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