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Office Coordinator

2 months ago

Toronto, Ontario, Canada Bandis Vision Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Support Specialist to join our team at Bandis Vision. As an Administrative Support Specialist, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Coordinate and arrange seminars, conferences, and other events to support our business objectives.
  • Documentation and Record-Keeping: Prepare and maintain accurate records of meetings, seminars, and conferences, including minutes and action items.
  • Office Procedures: Develop and implement efficient office procedures and routines to optimize productivity and workflow.
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, and ensure timely follow-up.
  • Communication: Respond to telephone and electronic inquiries, and relay messages to relevant personnel.
  • Reporting and Analysis: Oversee the preparation of reports and provide data analysis to support business decisions.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a well-stocked and efficient office environment.
  • Travel Arrangements: Arrange travel, itineraries, and make reservations as needed.
  • Information Management: Set up and maintain manual and computerized information filing systems to ensure accurate and efficient record-keeping.
  • Correspondence and Documents: Type and proofread correspondence, forms, and other documents to ensure accuracy and professionalism.
Requirements
  • Computer and Technology Skills: Proficient in MS Office and other relevant software applications.
  • Work Environment: Ability to work independently in a fast-paced environment with attention to detail.
  • Personal Suitability: Excellent oral and written communication skills, with the ability to multitask and work with minimal supervision.
  • Financial Benefits: Eligible for bonus opportunities.
  • Support for Newcomers and Refugees: Bandis Vision provides diversity and cross-cultural training to create a welcoming work environment for newcomers and refugees.
  • Support for Indigenous People: Bandis Vision provides cultural competency training and awareness training to create a welcoming work environment for Indigenous workers.