Administrative Operations Project Coordinator

4 weeks ago

Port Coquitlam, British Columbia, Canada Upper Canada Specialty Hardware Limited Full time
Position Overview

Work Term: Permanent

Work Language: English

Hours: 37.5 hours per week

Education: College/CEGEP

Experience: 1 year to less than 2 years

Work Environment

This role is situated within the private sector, specifically in an urban setting, where you will be integral to enhancing organizational productivity.

Key Responsibilities
  • Implement and refine administrative processes to improve efficiency.
  • Assess and analyze new administrative strategies for effectiveness.
  • Delegate tasks to support staff to ensure optimal workflow.
  • Establish priorities for work and ensure adherence to procedures and deadlines.
  • Manage the administrative functions of the organization.
  • Assist in budget preparation and maintain financial controls.
  • Compile data and generate regular and special reports, manuals, and correspondence.
  • Oversee and coordinate administrative office procedures.
  • Address and resolve conflicts as they arise.
  • Monitor performance and evaluate outcomes.
  • Supervise both technical and support personnel.
  • Design project plans and oversee their execution.
  • Analyze data and prepare comprehensive reports.
  • Develop and implement policies and programs.
  • Coordinate maintenance and repair services.
  • Manage project activities in collaboration with other supervisors or managers.
  • Ensure departmental operations meet service delivery standards.
  • Coordinate activities to ensure projects align with requirements, budget, and timelines.
Technical Proficiency

Proficient in the following software:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Google Drive
Experience Requirements

Prior experience in project coordination is essential.

Work Conditions
  • Ability to work independently in a fast-paced environment.
  • Capacity to perform under pressure and meet tight deadlines.
  • Attention to detail is crucial due to a large workload.
Personal Attributes
  • Strong interpersonal skills.
  • Excellent verbal and written communication abilities.
  • Flexibility and organizational skills.
  • Reliability and multitasking capabilities.
  • Effective time management and adaptability.
  • Team-oriented mindset.
Benefits
  • Health Benefits: Includes dental and health care plans, as well as disability benefits.
  • Additional Perks: Team-building opportunities and available parking.
Diversity and Inclusion Initiatives

The organization is committed to creating a welcoming environment for all employees, including:

  • Awareness training for persons with disabilities.
  • Diversity and cross-cultural training for newcomers and refugees.
  • Support and training for youth, veterans, Indigenous peoples, mature workers, and visible minorities.

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