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Administrative Assistant

2 months ago

Ayr, Canada THE STALLION TRANS-BORDER GROUP INC. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at THE STALLION TRANS-BORDER GROUP INC. as an Office Coordinator. This is a permanent position that requires a strong ability to multitask and work in a fast-paced environment.

Key Responsibilities
  • Administrative Support: Provide administrative support to the team, including scheduling appointments, managing calendars, and coordinating travel arrangements.
  • Communication: Serve as the primary point of contact for internal and external stakeholders, responding to emails, phone calls, and other inquiries in a timely and professional manner.
  • Document Management: Maintain accurate and up-to-date records, files, and databases, ensuring compliance with company policies and procedures.
  • Event Planning: Assist in planning and coordinating seminars, conferences, and other events, including arranging logistics, catering, and audio-visual equipment.
  • Supervision: Supervise a team of 16-20 people, providing guidance, training, and support to ensure the successful completion of tasks and projects.
  • Technology: Utilize Google Docs, MS Excel, MS Outlook, MS PowerPoint, MS Windows, MS Word, and Quick Books to perform administrative tasks and maintain accurate records.
  • Security and Safety: Ensure compliance with company policies and procedures related to security and safety, including vulnerable sector checks.
  • Transportation: Possess a valid driver's license and be willing to travel, with access to public transportation available.
  • Work Environment: Work in a fast-paced environment, with a large workload and tight deadlines, requiring strong attention to detail and ability to work independently.
Requirements
  • Education: College/CEGEP diploma or equivalent.
  • Experience: 1 to less than 7 months of experience in an administrative role.
  • Skills: Excellent written and verbal communication skills, ability to multitask, and strong attention to detail.
  • Personal Suitability: Ability to work in a team environment, flexibility, and reliability.
What We Offer

THE STALLION TRANS-BORDER GROUP INC. offers a competitive salary and benefits package, as well as opportunities for professional growth and development.