Office Coordinator

4 weeks ago

Toronto, Ontario, Canada NANAK REALTY SERVICES INC. Full time
Position Overview

NANAK REALTY SERVICES INC. is seeking a dedicated Administrative Assistant to provide essential support in our dynamic real estate environment. This role is crucial for ensuring smooth operations and effective communication within our team.

Employment Details
  • Employment Duration: Permanent
  • Working Language: English
  • Weekly Hours: 35 hours
Qualifications

Education: Secondary (high) school graduation certificate is required.

Work Environment

The successful candidate will work in a fast-paced real estate setting, requiring the ability to manage multiple tasks efficiently.

Key Responsibilities
  • Organize and coordinate seminars, conferences, and meetings.
  • Facilitate the flow of information within the team.
  • Assess daily operations and implement improvements.
  • Encourage and motivate team members.
  • Handle incoming mail and distribute materials appropriately.
  • Plan and manage daily operational tasks.
  • Develop and enforce office policies and procedures.
  • Document and prepare minutes for meetings and events.
  • Establish office procedures and routines.
  • Design and execute recruitment strategies.
  • Schedule and confirm appointments.
  • Oversee contract management.
  • Answer phone calls and relay messages effectively.
  • Respond to electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Address employee inquiries and concerns.
  • Order and manage office supplies.
  • Arrange travel and accommodations as needed.
  • Welcome visitors and direct them to appropriate contacts.
  • Maintain both manual and computerized filing systems.
  • Type and proofread various documents.
  • Conduct research as required.
  • Perform data entry tasks.
  • Provide excellent customer service.
  • Manage and maintain digital databases.
  • Carry out basic bookkeeping duties.
  • Consult with clients post-sale for ongoing support.
  • Evaluate work environments and procedures for safety.
  • Supervise office and volunteer staff as necessary.
Technical Skills

Proficiency in the following software is essential:

  • MS Excel
  • MS Outlook
  • MS PowerPoint
  • MS Windows
  • MS Word
  • Social Media Platforms
  • MS Office Suite
Security Requirements

A basic security clearance is required for this position.

Transportation

Applicants must have their own transportation.

Work Conditions

The role demands:

  • Ability to work independently.
  • Capability to thrive in a fast-paced environment.
  • Ability to work under pressure and meet tight deadlines.
  • Strong attention to detail.
  • Willingness to perform repetitive tasks.
  • Management of a large caseload and workload.
  • Ability to work with minimal supervision.
Experience

Experience of 1 to less than 7 months in a similar role is preferred.

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