Workplace Experience Coordinator
3 weeks ago
About the Role:
This is an exciting opportunity to join the Workplace Experience team at Clio as a Workplace Experience Specialist. As a key member of the team, you will play a critical role in creating a unique and exceptional workplace experience for all employees in the region.
Key Responsibilities:
- Manage front office operations, including visitor and employee sign-in, mail management, and shipping/receiving.
- Orient employees and guests to the space through site tours and wayfinding.
- Maintain office space, ensuring it is well-stocked, clean, and welcoming.
- Identify facility deficiencies, coordinate repairs, and track status.
- Conduct regular facility inspections and maintain records.
- Coordinate design-build projects, renovations, and office relocations.
- Plan, coordinate, and host internal and external events.
- Maintain workplace policies and procedures to ensure compliance with local and federal regulations.
- Collaborate with cross-functional teams to ensure workplace policies and programs are executed and aligned with business objectives.
- Regularly inspect facilities to ensure mechanical, electrical, and structural systems are operational.
- Oversight of physical security, including secured systems, site access badges, and liaison with IT/Security team.
- Participate in the Global H&S Committee and assist with investigations as needed.
- Assist with workplace technology systems, including AV equipment, video conferencing, and space operations software.
- Manage vendor relationships for F&B, socials, and office supplies.
- Track and process workplace experience expenses through internal software programs.
- Collect and analyze data to measure the effectiveness of workplace experience programs and recommend improvements.
Requirements:
- 2+ years of experience in office administration or facility coordination within a corporate office environment.
- 1+ years of experience coordinating in-office and/or virtual events.
- OHS First Aid level 2.
Preferred Qualifications:
- Experience with Slack, Confluence, Asana, and Google Drive.
- Food Safety level 1 certification.
About Clio:
Clio is a leading provider of cloud-based software for the legal industry. We are committed to creating a workplace experience that is exceptional, unique, and supportive of our employees' growth and well-being.
What We Offer:
- Competitive salary with top-tier health benefits, dental, and vision insurance.
- Hybrid work environment with expectation for local employees to be in office at least once per week.
- Flexible time off policy with an encouraged 20 days off per year.
- $2000 annual counseling benefit.
- RRSP matching and RESP contribution.
- Clioversary recognition program with special acknowledgement at 3, 5, 7, and 10 years.
Salary Range:
The full salary range for this role is $68,900 to $81,100 to $93,300 CAD.
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