Office Coordinator

2 months ago


Markham, Ontario, Canada VIP Management Services Inc. Full time
Position Overview

As an Office Coordinator at VIP Management Services Inc., you will play a crucial role in ensuring the smooth operation of our business services. This is a permanent position requiring a commitment of 40 hours per week.

Qualifications
  • Education: Completion of a college, CEGEP, or equivalent non-university program lasting between 3 months to less than 1 year.
  • Experience: Previous experience is considered an asset.
Work Environment

Our team operates within a dynamic business services setting, where collaboration and efficiency are paramount.

Key Responsibilities
  • Organize and facilitate seminars, conferences, and other events.
  • Support staff consultations and manage grievance procedures.
  • Oversee HR department activities to align with organizational objectives.
  • Ensure effective communication flow within the team.
  • Manage daily operations and direct staff activities.
  • Evaluate and enhance operational processes.
  • Motivate and lead team members.
  • Handle incoming mail and materials efficiently.
  • Plan and monitor budgetary allocations and expenditures.
  • Organize daily operational tasks and workflows.
  • Review HR initiatives for legal compliance.
  • Supervise and train staff members.
  • Establish and enforce office policies and procedures.
  • Record and prepare minutes for meetings and events.
  • Develop and implement recruitment strategies.
  • Schedule and confirm appointments.
  • Manage contracts and training programs.
  • Respond to telephone inquiries and relay messages.
  • Address electronic inquiries promptly.
  • Compile and analyze data and statistics.
  • Oversee report preparation and submission.
  • Provide strategic advice to senior management.
  • Maintain both manual and computerized filing systems.
  • Type and proofread various documents.
  • Conduct research as needed.
  • Perform data entry tasks.
  • Deliver exceptional customer service.
Technical Proficiency
  • Proficient in MS Outlook, MS Word, MS Office, and Adobe Acrobat Reader.
Safety and Security
  • Successful completion of a criminal record check is required.
Travel Information
  • Travel expenses will be covered by the employer.
  • Public transportation options are available.
Personal Attributes
  • Ability to multitask effectively.
  • Excellent verbal and written communication skills.
  • Flexibility and sound judgment.
  • Highly organized and a team player.
  • Attention to detail and accuracy.
  • Client-focused and reliable.
  • Strong time management and adaptability skills.
  • Accountable and dependable.
  • Quick learner with due diligence.
Additional Benefits
  • Transportation provided by the employer.

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