Administrative Support Specialist

3 weeks ago

Regina, Saskatchewan, Canada JIACHENG TRAVEL SERVICE INC. Full time
Position Overview

As an Office Administration Coordinator at JIACHENG TRAVEL SERVICE INC., you will play a crucial role in ensuring the smooth operation of our office. Your responsibilities will encompass a variety of administrative tasks that support our team and enhance our service delivery.

Key Responsibilities
  • Documentation Management: Type and proofread various documents, including correspondence and forms.
  • Communication Handling: Receive and direct telephone or electronic inquiries efficiently.
  • Application Processing: Sort, process, and verify applications, receipts, and other important documents.
  • Mail Management: Handle incoming and outgoing mail, both manually and electronically.
  • Message Coordination: Send and receive messages to facilitate communication.
  • Financial Administration: Prepare invoices and manage bank deposits.
  • Client Interaction: Provide general information to clients and the public, ensuring excellent customer service.
  • Document Distribution: Photocopy and collate documents for mailing and filing purposes.
  • Inventory Management: Order office supplies and maintain inventory levels.
  • Research Tasks: Conduct research as needed to support various projects.
  • Data Entry: Perform accurate data entry tasks.
  • Filing System Maintenance: Organize and file materials in the storage area.
  • Document Retrieval: Label, file, and retrieve documents as required.
  • Work Scheduling: Organize and schedule office tasks effectively.
Qualifications
  • Education: Secondary (high) school graduation certificate is required.
  • Experience: Previous experience in a similar role is considered an asset.
  • Employment Type: Permanent position.
  • Language Requirement: Proficiency in English is necessary.
  • Work Hours: Expected to work between 35 to 40 hours per week.

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