Bilingual Office Coordinator

4 weeks ago


Montreal, Quebec, Canada TOTEM recruteur de talent Full time

Position: Bilingual Administrative Assistant (Temporary Position)
Company: TOTEM recruteur de talent
Location: Downtown Montreal
Work Schedule: 35 hours per week, flexible hours
Compensation: $45,000 to $55,000 annually
Work Mode: In-person Monday to Thursday, Remote on Fridays

We are in search of a bilingual administrative assistant for a temporary position with a reputable asset management firm situated in downtown Montreal. The organization promotes a professional, welcoming, and vibrant work atmosphere where you will engage with a team of experts on diverse tasks.

KEY RESPONSIBILITIES:

  • Maintaining the cleanliness of work areas on a daily basis
  • Coordinating weekly internal events (grocery orders, office supplies, catering...)
  • Managing incoming and outgoing mail and packages for various departments
  • Updating and maintaining information across different systems
  • Assisting in the preparation of client meetings (lunches, breakfasts...)
  • Arranging travel logistics (transportation, restaurant bookings...)
  • Overseeing petty cash and check deposits
  • Ordering supplies for events (breakfasts, groceries, stationery...)
  • Collaborating with the marketing team for event planning
  • Assisting in scheduling client meetings
  • Participating in the onboarding process for new employees

QUALIFICATIONS:

  • Prior experience in a similar capacity
  • Fluency in both French and English
  • Strong self-management, organizational abilities, and enthusiasm
  • Positive attitude and motivated demeanor
  • Proficiency in Microsoft Office Suite

PERKS:

  • Flexible working hours
  • Three weeks of vacation plus wellness days
  • Supportive work environment with a dynamic and cohesive team
  • Team-building activities


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