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Bilingual Office Coordinator

3 months ago

Montreal, Quebec, Canada TOTEM recruteur de talent Full time

Position: Bilingual Administrative Assistant (Temporary Position)
Company: TOTEM recruteur de talent
Location: Downtown Montreal
Schedule: 35 hours per week, flexible hours
Salary: $45,000 to $55,000 annually
Mode: In-person Monday to Thursday, Remote on Fridays

We are looking for a bilingual administrative assistant for a temporary position with a reputable asset management firm located in downtown Montreal. The organization provides a professional, welcoming, and vibrant work atmosphere where you will work alongside a team of experts on various administrative tasks.

KEY RESPONSIBILITIES:

  • Maintaining cleanliness and organization of workspaces
  • Coordinating weekly internal events (grocery orders, office supplies, catering...)
  • Managing mail and package deliveries for multiple departments
  • Updating records in various databases
  • Assisting with preparations for client meetings (lunches, breakfasts...)
  • Arranging travel logistics (transportation, restaurant bookings...)
  • Overseeing petty cash and check deposits
  • Ordering supplies for events (breakfasts, groceries, stationery...)
  • Collaborating with the marketing team for event planning
  • Facilitating the scheduling of client meetings
  • Participating in the onboarding process for new employees

QUALIFICATIONS:

  • Prior experience in a similar administrative role
  • Fluency in both French and English
  • Strong self-management, organizational abilities, and enthusiasm
  • Positive and proactive attitude
  • Proficiency in Microsoft Office Suite

PERKS:

  • Flexible working hours
  • Three weeks of vacation plus wellness days
  • Supportive work environment with a dynamic and cohesive team
  • Team-building activities