Senior Administrative Coordinator

3 weeks ago

Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time
Company: IWK Health

Position ID: 186201
Department: Orthopaedic Clinic/Team, Children's Surgical & Critical Care
Employment Type: Permanent Hourly Full-Time (100% FTE)
Union Status: NSGEU Off&Cler, Admin Professionals Bargaining Unit
Compensation: $27.53 /hour

IWK Health stands as a prominent academic health sciences center in Halifax, Nova Scotia, delivering both tertiary and primary care to millions of children, youth, adults, and families annually across the Atlantic region. Our workforce comprises approximately 4000 employees, physicians, volunteers, and learners spread across various sites in Nova Scotia. At IWK Health, we prioritize career development through training and mentorship opportunities, fostering a culture that celebrates talent and success. Our collaborative environment, whether in modern facilities or remotely, aligns with our core values and provides access to enhanced benefits and wellness programs.

We are committed to promoting an anti-racist environment and addressing discrimination in our work and care delivery. Our location in Mi'kma'ki, the unceded territory of the Mi'kmaq people, enriches our mission to provide care across Atlantic Canada. We recognize the historical significance of the diverse communities we serve, including 13 First Nation communities and over 50 historic African Nova Scotian communities. Our workforce reflects the highest percentage of individuals with disabilities in the country and includes a significant representation of transgender and non-binary individuals. We actively work towards eliminating discrimination and building trust while acknowledging our biases and addressing barriers faced by our diverse communities. IWK Health strives to be a safe and supportive space for equity and belonging in both care and employment.

Position Overview

Reporting to the Manager of Ambulatory Surgical Care, the Administrative Assistant III plays a crucial role in providing exceptional administrative and organizational support to the Division of Orthopaedics and two Orthopaedic Surgeons. Key responsibilities include:

  • Maintaining organized files and utilizing Outlook for coordinating surgeons' schedules.
  • Scheduling patient surgeries and liaising with families, departments, hospitals, and agencies.
  • Facilitating team communications while proactively identifying and resolving issues.
  • Creating and managing the clinic's master schedule for the Orthopaedic Care Team.
  • Coordinating travel arrangements and expense recovery as needed.
  • Attending meetings, taking minutes, and distributing them as required.
  • Handling correspondence and records for computerized medical billing.
  • Providing academic and research support, including literature searches and article retrieval.
  • Managing office supply inventory and placing orders as necessary.
  • Participating in discussions to enhance clinic efficiency and operations.
  • Preparing purchase requisitions, cheque requisitions, and petty cash vouchers.
  • Performing dictation, word processing, and database entry tasks.
  • Preparing and transcribing reports, project documents, and correspondence.
  • Generating and tracking performance indicators as needed.
  • Establishing and maintaining an organized office filing system, including processing mail.
Work Schedule

Monday to Friday, 8-hour shifts.

Qualifications
  • High School Diploma or G.E.D. is required.
  • Graduation from a recognized medical office administration diploma program is required.
  • A minimum of two (2) years of relevant administrative experience is required, preferably in a healthcare setting.
  • Proficient in Windows, MS Office, Adobe Professional, Outlook, Meditech, and database programs.
  • Keyboarding skills of at least 60 wpm are required.
  • Successful completion of a medical terminology course is required.
  • Familiarity with office equipment is necessary.
  • Strong time management, analytical, and problem-solving skills are essential.
  • Excellent organizational, communication, and interpersonal skills are required.
  • Self-motivated with the ability to work independently and collaboratively.
  • High attention to detail and commitment to quality and accuracy.
  • Ability to handle confidential information with discretion.
  • Experience with computerized medical billing applications is preferred.
  • Knowledge of Community Wide Scheduling (CWS) is an asset.
  • Surgical booking experience is advantageous.
  • Dictaphone experience is a plus.
  • Competencies in additional languages are beneficial; French is preferred.

Thank you for considering a career with IWK Health. We appreciate your interest.

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Department of Health and Wellness is dedicated to fostering growth and advancement within a vibrant sector that impacts the lives of all Nova Scotians. In collaboration with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are focused on enhancing our health care system. Our approach emphasizes...

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Department of Health and Wellness is dedicated to fostering growth and advancement within a vibrant sector that impacts the lives of all Nova Scotians. Together with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are focused on continuously enhancing our health care system. Our approach emphasizes...

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Us The Department of Health and Wellness is dedicated to fostering growth and advancement within a vibrant sector that impacts the lives of all Nova Scotians. In collaboration with our partners, including the Nova Scotia Health Authority and the IWK Health Centre, we are focused on enhancing our health care system. Our approach emphasizes...

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada Nova Scotia Health and IWK Health Full time

    Position OverviewThe Senior Administrative Coordinator plays a crucial role in providing exceptional administrative and organizational support to the Orthopaedic Division and its surgeons. This position is integral to ensuring smooth operations and effective communication within the team.Key ResponsibilitiesManage and maintain comprehensive filing systems...

  • Senior Administrative Coordinator

    3 weeks ago

    Halifax, Nova Scotia, Canada John Ross & Sons Ltd. Full time

    John Ross & Sons Ltd. is a reputable, family-owned enterprise specializing in scrap metal recycling. With over 70 years of experience, the company stands as the largest recycling facility in Atlantic Canada, focusing on both ferrous and non-ferrous scrap metals.We are on the lookout for a proactive Senior Executive Assistant to join our head office team....

  • Executive Administrative Coordinator

    2 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Administrative Coordinator to provide senior administrative support to the Associate Deputy Minister and Chief of System Integration.Key ResponsibilitiesEnsure the efficient operation of administrative support functions through effective office...

  • Executive Administrative Coordinator

    2 days ago

    Halifax, Nova Scotia, Canada Government of Nova Scotia Full time

    About Our OpportunityThe Government of Nova Scotia is seeking a highly skilled and experienced Executive Administrative Coordinator to provide senior administrative support to the Associate Deputy Minister and Chief of System Integration.Key ResponsibilitiesEnsure the efficient operation of administrative support functions through effective office...

  • Administrative Coordinator

    6 hours ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including coordinating seminars, conferences, and other events.HR Coordination: Coordinate the activities...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including coordinating seminars, conferences, and other events.HR Coordination: Coordinate the activities...

  • Administrative Coordinator

    4 days ago

    Halifax, Nova Scotia, Canada BEST ROYAL CONSULTING LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BEST ROYAL CONSULTING LTD. as an Administrative Coordinator.Key ResponsibilitiesCommunication and CoordinationEnsure seamless communication within the team by coordinating the flow of information.Receive and distribute mail, packages, and other...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada BEST ROYAL CONSULTING LTD. Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Assistant to join our team at BEST ROYAL CONSULTING LTD. as an Administrative Coordinator.Key ResponsibilitiesCommunication and CoordinationEnsure seamless communication within the team by coordinating the flow of information.Receive and distribute mail, packages, and other...

  • Administrative Coordinator

    6 hours ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...

  • Administrative Coordinator

    3 days ago

    Halifax, Nova Scotia, Canada YTR TRANSPORT INC. Full time

    Job SummaryWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at YTR TRANSPORT INC. as an Administrative Assistant.Key ResponsibilitiesAdministrative Support: Provide administrative support to the team, including arranging seminars, conferences, and other events.HR Coordination: Coordinate the activities of the...

  • Administrative Coordinator

    1 week ago

    Halifax, Nova Scotia, Canada Royal LePage Atlantic Full time

    About the RoleWe are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Royal LePage Atlantic. As an Administrative Coordinator, you will play a key role in supporting our real estate team by providing administrative assistance and ensuring the smooth operation of our office.Key ResponsibilitiesAdministrative...

  • Administrative Coordinator

    1 day ago

    Halifax, Nova Scotia, Canada Shannex Incorporated Full time

    About Shannex IncorporatedShannex Incorporated is a leading provider of senior accommodations, services, and care in Nova Scotia, New Brunswick, and Ontario.Our company has grown over three decades, inspired by our founder, Joseph Shannon, who purchased a single nursing home in his hometown of Sydney, Cape Breton.We deliver industry-leading services through...

  • Administrative Coordinator

    23 hours ago

    Halifax, Nova Scotia, Canada Shannex Incorporated Full time

    About Shannex IncorporatedShannex Incorporated is a leading provider of senior accommodations, services, and care in Nova Scotia, New Brunswick, and Ontario.Our company has grown over three decades, inspired by our founder, Joseph Shannon, who purchased a single nursing home in his hometown of Sydney, Cape Breton.We deliver industry-leading services through...

  • Administrative Coordinator with Lead Role

    3 days ago

    Halifax, Nova Scotia, Canada Trinity Sixth Form Academy Full time

    Job Summary:Trinity Sixth Form Academy is seeking a highly skilled and experienced Administrative Coordinator with Lead Role to join our team. As a key member of our administrative staff, you will play a crucial role in supporting the academic year and providing a professional, efficient, and effective service to our teaching colleagues and associate...

  • Administrative Coordinator with Lead Role

    3 days ago

    Halifax, Nova Scotia, Canada Trinity Sixth Form Academy Full time

    Job Summary:Trinity Sixth Form Academy is seeking a highly skilled and experienced Administrative Coordinator with Lead Role to join our team. As a key member of our administrative staff, you will play a crucial role in supporting the academic year and providing a professional, efficient, and effective service to our teaching colleagues and associate...