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Office Administrator/Bookkeeper
2 months ago
Job Title: Office Administrator/Bookkeeper
About Us: Mermaid Leisure Limited is a small business operating in the swimming pool installation industry. We are an award-winning company seeking an Office Administrator/Bookkeeper to support our team.
Job Summary:
- Provide administrative support to the team, including managing office systems and procedures.
- Assist with financial tasks, such as bookkeeping, invoicing, and reconciliations.
- Liaise with customers and suppliers to resolve queries and discrepancies.
- Manage office equipment, including ordering supplies and maintaining records.
- Develop and implement new systems and processes to improve office efficiency.
- Prepare and send documents, such as quotes and purchase orders, through our accounting software.
- Experience with CIS and VAT returns and the ability to manage these elements of accounting.
- Accurately record weekly timesheet information and calculate hours and expenses for pay and job costing purposes.
- Knowledge of health and safety procedures and relevant protocols.
- Order staff uniform and PPE.
- Manage vehicle maintenance, including insurances, MOT, services, and repairs.
- Book annual services for office equipment and plant and machinery.
- Service and maintenance management, including creating quotes, contracts, managing engineer calendars, scheduling visits, and answering customer queries.
- General bookkeeping duties, including reconciling customer and supplier accounts, chasing payments, and reconciling bank accounts.
- New build project initial admin, such as new project files, health and safety forms, and handover booklets.
Requirements:
- Computer literate with touch typing skills.
- Excellent IT skills, particularly MS Excel, MS Word, QuickBooks, online calendars, and email platforms.
- Comprehensive knowledge of QuickBooks software and accounts.
- Open to the changing nature of roles and responsibilities with a willingness to take on a variety of tasks.
- Knowledge of office management systems and procedures.
- Excellent time management skills and ability to prioritize work.
- Attention to detail and problem-solving skills.
- Good customer service skills.
- Ability to think laterally and experience of working using own initiative.
- Highly accurate.
- Organized, methodical, and flexible.
- Enthusiastic, trustworthy, and reliable.
- Proven experience as an office administrator or similar role.
- Proven experience with bookkeeping and accounting tasks.
Benefits:
- Company pension.
- Free parking.
Work Schedule: Monday to Friday.
Work Location: In person.
