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Administrative Coordinator

2 months ago

Hamilton, Ontario, Canada Sab 13Ji tax and accounting services Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Sab 13Ji tax and accounting services. As an Administrative Assistant, you will play a critical role in supporting our office operations and ensuring the smooth day-to-day functioning of our business.

Key Responsibilities
  • Scheduling and Coordination: Schedule and confirm appointments, meetings, and events, ensuring that all necessary parties are informed and prepared.
  • Communication and Customer Service: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and courteous manner.
  • Office Administration: Maintain accurate and up-to-date records, files, and databases, ensuring that all information is secure and easily accessible.
  • Supply Management: Order office supplies and materials, and maintain inventory levels to ensure that the office is well-stocked and equipped.
  • Reception and Greeting: Greet clients, visitors, and staff members, and direct them to the appropriate contacts or service areas.
  • Document Preparation: Type, proofread, and prepare correspondence, forms, and other documents, ensuring that they are accurate and professional.
  • Data Entry and Management: Perform data entry tasks, and maintain accurate and up-to-date records and databases.
  • Client Support: Provide ongoing support to clients, responding to their inquiries and concerns in a timely and professional manner.
Personal Qualities and Skills
  • Flexibility: Ability to adapt to changing priorities and deadlines, and to work effectively in a fast-paced environment.
  • Organizational Skills: Ability to prioritize tasks, manage multiple projects, and maintain accurate and up-to-date records and files.
  • Language Skills: Fluency in English, with excellent written and verbal communication skills.
  • Work Hours: 30-40 hours per week, with flexibility to work occasional overtime as needed.