Administrative Coordinator

2 weeks ago

Hamilton, Ontario, Canada Inesa Security Services Inc. Full time
Job Summary

We are seeking a highly organized and detail-oriented Administrative Coordinator to join our team at Inesa Security Services Inc. as an Office Administrator.

Key Responsibilities
  • Implement new administrative procedures to improve office efficiency and productivity.
  • Review and evaluate existing administrative procedures to ensure they are up-to-date and effective.
  • Delegate tasks to office support staff to ensure timely completion of administrative tasks.
  • Establish work priorities and ensure procedures are followed and deadlines are met.
  • Carry out administrative activities of the establishment, including data entry and report preparation.
  • Administer policies and procedures related to the release of records in processing requests under government access to information and privacy legislation.
  • Coordinate and plan for office services, including accommodation, relocation, equipment, supplies, forms, disposal of assets, parking, maintenance, and security services.
  • Assist in the preparation of the operating budget and maintain inventory and budgetary controls.
  • Assemble data and prepare periodic and special reports, manuals, and correspondence.
  • Train staff on administrative procedures and policies.
  • Oversee and coordinate office administrative procedures to ensure smooth day-to-day operations.
  • Commission systems and components to ensure they are functioning properly.
  • Monitor and evaluate administrative procedures to identify areas for improvement.
  • Plan and control budget and expenditures to ensure the office is operating within budget.
Requirements
  • Bondable.
  • Criminal record check.
  • Work Term: Permanent.
  • Work Language: English.
  • Hours: 35 hours per week.

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