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Administrative Coordinator

2 months ago

Nanaimo, British Columbia, Canada Peoples Bookkeeping & Tax Inc. Full time
About the Role

We are seeking a highly organized and detail-oriented Administrative Assistant to join our team at Peoples Bookkeeping & Tax Inc. As an Administrative Assistant, you will play a critical role in ensuring the smooth operation of our office.

Key Responsibilities
  • Event Planning: Arrange and coordinate seminars, conferences, and other events to support our business objectives.
  • Policies and Procedures: Establish and implement policies and procedures to ensure efficient office operations.
  • Office Management: Determine and establish office procedures and routines to maximize productivity.
  • Scheduling: Schedule and confirm appointments, meetings, and events.
  • Communication: Answer telephone calls, relay messages, and respond to electronic enquiries in a professional and timely manner.
  • Supply Management: Order office supplies and maintain inventory levels to ensure a smooth operation.
  • Customer Service: Greet clients and visitors, direct them to relevant contacts or service areas, and provide general information about our company.
  • Document Management: Set up and maintain manual and computerized information filing systems, type, and proofread correspondence, forms, and other documents.
  • Operations Management: Plan, organize, direct, control, and evaluate daily operations to ensure efficiency and effectiveness.
  • Work Environment: Work in a fast-paced office environment with a team of professionals.
  • Language: English is the primary language used in the workplace.
  • Hours of Work: 35 hours per week.