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Lease Administration and Portfolio Analyst

2 months ago


Vancouver, British Columbia, Canada City of Vancouver Full time

About the Role

The City of Vancouver is seeking a highly skilled Lease Administration and Portfolio Analyst to join our Real Estate and Facilities Management team. As a key member of our team, you will be responsible for providing cross-organizational services to key stakeholders by managing portfolio lease information, providing budget analysis for properties, and undertaking financial reconciliations of operating costs and property taxes.

Key Responsibilities

  • Interpret legal contract terms and obligations to ensure optimal use of leased and owned assets.
  • Manage portfolio lease information, including lease abstracts, contract details, and critical dates.
  • Provide budget analysis for properties, including operating cost reconciliations and financial statements.
  • Undertake financial reconciliations of operating costs and property taxes to ensure accuracy and lease compliance.
  • Prepare financial statements, including operating cost reconciliations, building income/expense statements, and forecasts.
  • Develop and implement operating budget procedures for properties to facilitate consistent and efficient cost collection.
  • Prepare property operating budgets, including rent, cash flow, and income/expense statements.
  • Analyze and validate operating budgets and financial statements for additional rent associated with third-party leased space.
  • Provide analytical support on moderate to complex property and portfolio-wide financial issues.
  • Develop and prepare spreadsheets and PowerPoint presentations for Council Reports.
  • Prepare, develop, and create marketing material for properties that will be leased or sold.
  • Creates and updates lease plans for all properties in the portfolio.
  • Reviews and follows up on rental arrears.
  • Reviews existing procedures and makes recommendations for changes in documentation processes to increase efficiencies.
  • Supports strategic projects as required.

Qualification Requirements

  • Diploma or Bachelor's degree in a related field, such as Urban Land Economics or Accounting, or four years of training in a recognized accounting program.
  • Considerable experience in real estate, legal, or accounting, or an equivalent combination of training and experience.

Knowledge, Skills, and Abilities

  • Considerable knowledge of the City's policy and procedures regarding leases, dispositions, and acquisitions.
  • Considerable knowledge of the information required to prepare properties for lease and disposition.
  • Considerable knowledge of financial statements and municipal accounting practices, functions, and procedures.
  • Strong technical and analytical skills, including knowledge of MS Office, MS Teams, Adobe Illustrator, Altus Data Studios, SAP, Paragon, and Sharepoint.
  • Excellent verbal and written communication skills.
  • Experience in lease documentation, including understanding and interpreting legal terminology, lease clauses, and other land use agreements.
  • Ability to understand, interpret, and analyze data.
  • Ability to prepare and interpret standardized accounting documents and reports for real property.
  • Ability to perform moderately complex mathematical calculations and analyses.
  • Proficiency in lease administration, records maintenance, and reporting requirements.
  • Ability to prioritize a high volume of tasks and competing priorities.
  • Ability to exercise sound judgment, identify issues, seek information, and problem-solve.
  • Ability to learn and stay up to date on best practices and implement process improvements.
  • High degree of accuracy and attention to detail.
  • Ability to draft and maintain correspondence, spreadsheets, reports, and presentations.