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Portfolio Manager, Leasing and Property Services

2 months ago

Vancouver, British Columbia, Canada York Region District School Board Full time
Job Summary: The Portfolio Manager, Leasing and Property Services, reports to the Director, Advancement, and is responsible for managing a diverse portfolio of residential rentals, commercial leased properties, and rental agreements, including childcare operator licenses. This includes identifying new lease spaces, overseeing existing spaces, and ensuring compliance with legal, risk, and financial policies and procedures.

Key Responsibilities:
  • Draft and implement policies and procedures to optimize leasing and childcare activities.
  • Recognize district needs and identify suitable new lease spaces, renewing, terminating, drafting, and editing lease and license documents.
  • Manage a diverse portfolio of residential rentals and commercial leased properties.
  • Oversee rental agreements and childcare operator licenses, ensuring compliance with legal, risk, and financial policies and procedures.
  • Collaborate with finance, risk, education, and rentals departments to manage expenses and revenues, process invoices and payments, and track budgets.
  • Review contracts and submit reports to auditors, internal departments, and the board as required.
  • Liaise with internal teams and external vendors, including maintenance, property, and real estate management, landlords, tenants, and legal advisors, to gather expert advice and recommendations on potential new spaces, negotiation strategies, and landlord communication regarding leased spaces.
  • Create and track budgets and report on annual spend and any changes in budget to internal partners.
  • Apply for childcare capital funding for new childcare spaces and oversee project completion, including coordinating purchases, renovations, and equipment needs with childcare operators.
  • Secure Fraser Health childcare licensing, monitor space usage for childcare, and facilitate relocations of childcare programs in response to changing school space requirements.
Qualifications:
  • Education: Bachelor's degree in real estate, business administration, or a related field.
  • Experience: A minimum of 5 years of experience in leasing commercial real estate and/or property management, or an equivalent combination of post-secondary training and experience.
  • Knowledge, Skills, Abilities:
    • Excellent interpersonal, verbal, and written communication skills.
    • Demonstrated ability to work with others in a consultative and collaborative manner.
    • Effective critical thinking, decision-making, and problem-resolution skills.
    • Strong written and verbal communication skills.
    • Strong relationship management and interpersonal skills.
    • Acts with accountability, responsibility, and transparency in the use of public funds.
    • Commitment to inclusion and belonging and building a caring and respectful workplace.
    • Demonstrated commitment to continuous improvement.
    • Proven ability to manage multiple priorities while delivering high-quality results.
    • A valid driver's license is required.