Grants Manager

4 days ago

Toronto, Ontario, Canada Mozilla Full time
About the Role

We are seeking a highly skilled and experienced Grants Manager to join our team at Mozilla Foundation. As a Grants Manager, you will play a critical role in overseeing all incoming grants management, from pre-award proposal development to post-award and award administration and closeout.

Key Responsibilities
  • Pre-Award Proposals:
    • Develop and review complex proposal budgets that align with funder and Mozilla's guidelines and priorities in partnership with program, fundraising, and finance teams.
    • Review proposals to ensure that the proposed project complies with Mozilla policies and funder guidelines.
    • Collaborate with the fundraising and program teams to respond to funding opportunities, including compiling required financial-related attachments and assembling appropriate organizational supporting materials.
    • Review all incoming grant agreements for their financial requirements and provide advice on their application, feasibility and practical implementation in collaboration with the Finance team.
  • Post-Award & Closeout Administration:
    • Coordinate all financial reporting aspects of grants, providing guidance on expense allocation to specific funders.
    • Lead and support decision-making on grant expenses, interpreting whether an expense is appropriate and allowable within the grant framework, budget, goals and general conditions.
    • Oversee the tracking and monitoring of a grant budget versus actual expenditures to ensure expense charges are allowable, allocable and reasonable.
  • Grant Administration:
    • Support the Partnerships Operations Manager with tracking proposals, award receipts, and award reporting.
    • Develop and implement improved processes, policies, procedures, and guidelines to facilitate better management of and accountability for grant income.
    • Oversee in collaboration with the Finance team the US Federal Grant Compliance in accordance with CFR regulations, create and lead all US Federal Grants training, and maintain final copy of all US Federal Policies and Procedures.
    • Lead communication on all grant audits including US Federal Single Audits in collaboration with Finance.
    • Update and manage organization of all shared electronic and hard-copy grants files on a regular basis and ensure grant records are updated in CRM.
    Requirements
    • Minimum 5 years of grants management administration experience.
    • Experience working on a wide range of incoming grants including those from government agencies (U.S. Federal and/or European Commission funding ) and private foundations.
    • Highly proficient with developing budgets and proposals for medium and large-sized grants (six figures or higher).
    • Strong comfort with fund accounting concepts and GAAP including expense accruals and revenue recognition requirements.
    • Excellent understanding of grants-related legal and compliance requirements.
    • Exceptional attention to detail, organizational skills, and ability to multitask.
    • Comfortable working with globally dispersed cross-functional teams.
    • Excellent interpersonal and communication skills to efficiently and concisely deal with a wide range of partners both internally and externally.
    • Experience working with software platforms to support job responsibilities and tasks including sound Excel and/or Google Sheet skills.
    About Mozilla Foundation

Mozilla Foundation is a non-profit organization dedicated to promoting internet health and accessibility. We are committed to creating a more equitable and just digital world.

Benefits
  • Health, Dental, and Vision Insurance
  • Life Insurance + Accidental Death & Dismemberment
  • Short-Term Disability and Long-Term Disability
  • Employee Assistance Program (EAP)
  • Retirement Plan contributions
  • 20 Paid Time Off days per year (prorated) + your birthday
  • Company Holidays + Shutdown
  • Wellness budget
  • Professional Development budget
  • Top up program for Pregnancy and Parental leaves
Equal Opportunity Employer

Mozilla Foundation is an equal opportunity employer and values diversity. We do not discriminate on the basis of race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

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