Executive Administrative Coordinator
3 weeks ago
CoCalibrate Real Estate Solutions is on the lookout for a proactive and skilled Executive Administrative Coordinator to assist a dedicated Notary Public known for his commitment to excellence. This position involves working across two locations, providing a diverse range of responsibilities in both front and back office settings.
The Executive Administrative Coordinator will manage contracts and official paperwork, ensuring adherence to necessary legal standards. Responsibilities also include overseeing reception duties, welcoming clients, addressing inquiries, and preparing essential documents while maintaining meticulous records and files.
If you are eager to join a team that prioritizes professionalism, integrity, and exceptional customer service, we would love to hear from you.
Key Benefits:
- Competitive salary
- Health benefits
- Paid time off
$65,000+ annually, depending on experience
Core Responsibilities:- Assist clients and visitors with inquiries and direct them appropriately
- Manage incoming and outgoing mail, ensuring timely sorting and distribution
- Draft and prepare responses to various routine written communications
- Maintain a professional office environment, ensuring that meeting rooms and common areas are organized and well-stocked
- Oversee the operation of office equipment, including printers and copiers, ensuring they are fully functional
- Monitor inventory levels and manage supply orders
- Coordinate appointments and travel arrangements
- Prepare for meetings by arranging necessary requirements
- Update and maintain client records
- Organize both paper and electronic filing systems
- Assist in creating PowerPoint and multimedia presentations
- Support the Principal with various tasks as needed
- Demonstrated ability to complete detailed tasks accurately and efficiently
- Excellent interpersonal skills and strong written communication abilities
- Willingness to engage in a dynamic work environment with a flexible attitude
- A continuous drive to enhance client experiences and improve internal processes
- Strong prioritization and multitasking skills
- Proficient in various software applications
- Ability to maintain confidentiality while assisting clients and team members
- Skilled in retaining and interpreting key information and directives
- Exceptional organizational and time management capabilities
- Possession of a valid driver's license and access to reliable transportation
We are an innovative solutions provider dedicated to connecting top Executive Assistants with leading Real Estate professionals.
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