Office Coordinator

2 months ago


Markham, Ontario, Canada VIP Management Services Inc. Full time
Position Overview

As an Office Coordinator at VIP Management Services Inc., you will play a crucial role in ensuring the smooth operation of our business services. This is a permanent position that requires a commitment of 40 hours per week.

Work Environment

The ideal candidate will thrive in a dynamic business services setting, collaborating with various departments to achieve organizational objectives.

Key Responsibilities
  • Organize and facilitate seminars, conferences, and other events.
  • Support staff consultations and manage grievance procedures.
  • Oversee the HR department's activities to align with company goals.
  • Ensure effective communication flow within the team.
  • Manage daily operations and provide direction to staff.
  • Evaluate and enhance operational efficiency.
  • Motivate and lead team members.
  • Handle incoming mail and materials.
  • Plan and monitor budgets and expenditures.
  • Organize daily operational tasks.
  • Review HR projects for legal compliance.
  • Supervise team members and other staff.
  • Develop and implement policies and procedures.
  • Train new employees and other team members.
  • Document and prepare minutes for meetings and conferences.
  • Establish office procedures and routines.
  • Design and execute recruitment strategies.
  • Schedule and confirm appointments.
  • Manage contracts and agreements.
  • Oversee training and development initiatives.
  • Handle telephone inquiries and relay messages.
  • Respond to electronic inquiries.
  • Compile and analyze data and statistics.
  • Supervise report preparation.
  • Provide strategic advice to senior management.
  • Maintain both manual and digital filing systems.
  • Type and proofread various documents.
  • Conduct research as needed.
  • Perform data entry tasks.
  • Deliver exceptional customer service.
Technical Proficiencies

Proficiency in the following software is essential:

  • MS Outlook
  • MS Word
  • MS Office Suite
  • Adobe Acrobat Reader
Security Requirements

A criminal record check is required for this position.

Travel Information

Travel expenses will be covered by the employer, and public transportation options are available.

Personal Attributes

The successful candidate will demonstrate:

  • Strong multitasking abilities
  • Excellent verbal and written communication skills
  • Flexibility and sound judgment
  • Organizational skills and teamwork
  • Attention to detail and client-focused approach
  • Reliability and effective time management
  • Adaptability and accountability
  • Dependability and due diligence
  • Quick learning capability
Additional Benefits

Transportation will be provided by the employer.


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