Administrator, Lease Portfolio Management

2 months ago

Concord, Canada Recipe Unlimited Corporation Full time

Recipe Unlimited Corporation is Canada’s leading full service restaurant company. Home to such iconic brands as Swiss Chalet, Harvey’s, St.Hubert, The Keg, Montana’s, Kelseys, Bier Markt, East Side Mario’s, Landing Group, New York Fries, The Pickle Barrell & Catering, State and Main, Elephant and Castle, Original Joe’s, Fresh Kitchen + Juice Bar, and The Burger Priest. With this diverse portfolio of restaurants our Home Office Teammates have the opportunity to work on a wide variety of some of the most popular, well-loved brands in Canada. Variety isn’t the only thing we offer - we are passionate about our industry, we celebrate and support diversity of thought, we are innately curious and encourage our Teammates to take ownership. Above all else, we believe in doing the right thing for our people, our communities and our planet.

Recipe is looking for an **Administrator, Lease Portfolio Management (6 months Contract)** who will be reporting to the Senior Manager, Portfolio Management. The Administrator, Lease Portfolio Management is responsible for the ongoing asset management of the lease agreement process from preparing a rent upload file to reconciling landlord rental statements of accounts.

**What you will do in this role**:

- Review the additional rent charges on all Rental Advice Notices submitted by the landlord and flag any increases in excess of 3%
- Obtain approval from Real Estate Analyst for any increases in excess of 3% prior to updating in Lucernex database
- On a monthly basis run lease expiry and holdover report to obtain lease status and approvals from Portfolio Managers
- Review and approve monthly rent file for all Brands for approximately $10 million dollars
- Approved rent file is uploaded monthly to Accounts Payable for processing
- Update Lucernex database with new rental amounts, new rent vendors and G/L Accounts
- Process property tax payments through Lucernex database
- Set up all new leases in Lucernex data base for recurring expenses by obtaining rental notices from landlords
- Communicate in writing to the franchisee a detailed rental schedule
- Liaison between franchisee and landlord all rental notices, changes of ownership or mailing address
- Advise franchisees and Senior Management of any default notices received by Recipe
- Ensure the integrity of the Lucernex database by keeping all landlord and property management information current
- Scan and upload all rental notices into a data documentation file

**What we are looking for from you**:

- College/University Degree
- 2 to 5 years experience in commercial lease administration and property accounting
- Proficient in excel and Gmail
- Maintain integrity of a leasing database
- Able to maintain keen attention to detail while balancing various tasks and deadlines
- Ability to work as a team player
- Confident working in a fast-paced environment with time-sensitive processes
- Liaise with Accounts Payable Department on a daily basis
- Occasionally may be requested to provide rent account status to the Real Estate team
- Daily communication with Landlord’s and Property Managers as well as our Franchisee Partners

**What’s in it for you?**
- Flexible/Hybrid work environment (3 days in the office, 2 days work from home)
- You’d be joining a close-knit, innovative team of creative and energetic go-getters
- You’d be a part of Canada’s largest full-service restaurant company that leads the industry in size and innovation
- 20% associate discount dining card and monthly dining allowance valid at participating Recipe brands
- A welcoming, fun and safe work environment founded on respect
- Career advancement opportunities with a company that owns some of Canada’s most iconic restaurant brands
- Industry-leading benefits, wellness programs, and total rewards programs

Recipe is committed to providing a diverse, equitable and inclusive workplace. Celebrating people, being passionate and curious, owning it, and doing the right thing are the values that guide how we build our teams, support our franchisees and create a company that unlocks the full potential of everyone.

Recipe is dedicated to providing accommodations in accordance with applicable human rights and accommodation legislation.

**Job Types**: Full-time, Fixed term contract

Pay: Up to $65,000.00 per year

**Benefits**:

- Discounted or free food
- Extended health care
- On-site parking

Schedule:

- Monday to Friday

Ability to commute/relocate:

- Concord, ON L4K 0B8: reliably commute or plan to relocate before starting work (required)

**Experience**:

- Google Suite: 3 years (required)
- Microsoft Excel: 3 years (required)

Work Location: In person

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