See more Collapse

Reception/administrative Assistant

1 month ago

Ottawa, Canada Trafford General Contracting Full time

**Responsibilities**
- **Office Support**: Answer incoming calls and manage general inbox inquiries in a professional and friendly manner.
- **Schedule**: Manage calendars for executives and project managers, schedule appointments, meetings, and conference calls. Coordinate and confirm schedules with subcontractors.
- **Documentation**: Create, organize, and maintain physical and digital files, documents, and records related to projects, contracts, permits, and other administrative matters. Accurately input data into various software systems. Maintain up-to-date and accurate records for easy retrieval.
- **Vendor Relations**: Assist in coordinating with suppliers, subcontractors, and vendors. Create purchase orders, place orders, and ensure timely delivery of materials and services.
- **Social Media Management**: Manage and maintain the company's social media presence across platforms.
- **Billing and Invoicing**: Assist in preparing and processing invoices, purchase orders, and expense reports. Responsible for overseeing Accounts Payable and Accounts Receivable. Provide support to the Accounting Department.

**Qualifications**
- High school diploma or equivalent; additional education or training in office administration is a plus.
- Proven experience as an administrative assistant or in a similar role.
- Strong communication skills, both written and verbal.
- Excellent organizational and multitasking abilities.
- Professional and friendly demeanor with exceptional customer service skills.
- Ability to work independently and as part of a team, managing priorities effectively.
- Familiarity with the construction or contracting industry is an asset.

**Salary**: $23.00-$25.00 per hour

Flexible Language Requirement:

- French not required

Schedule:

- Day shift
- Monday to Friday

**Experience**:

- Administrative: 3 years (preferred)

**Language**:

- English (required)

Shift availability:

- Day Shift (required)

Work Location: In person

Expected start date: 2023-09-25

We have other current jobs related to this field that you can find below

  • Reception/administrative Assistant

    2 weeks ago

    Ottawa, Canada Richardson Construction & Co. Full time

    Richardson Group of Companies is looking to hire a full-time reception/administrative assistant to assist with the daily activities of their office. The companies primary business includes real estate sales, construction and renovations, rental units and retail cafes. The position will offer a 40- hour work week from the offices located in downtown Ottawa....

  • Real Estate Administrative Assistant

    4 weeks ago

    Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...

  • Administrative Assistant, Reception

    2 weeks ago

    Ottawa, Ontario, Canada The Archdiocese of Ottawa-Cornwall Full time

    WHO WE ARE:The Roman Catholic Archdiocese of Ottawa-Cornwall is a bilingual diocese that shares the Gospel with the residents of Akwesasne and Champlain in the east to Mississippi Mills in the west. It offers opportunities to encounter Jesus Christ through its parishes to people of all ages who want to learn about Him, become closer to Him, and serve Him...

  • Reception and Finance Administrator

    4 weeks ago

    Ottawa, Canada AFOA Canada Full time

    **Title**: Reception and Finance Administrator **Scope of Position** The Reception and Finance Administrator performs the following duties: **Reception**: - Welcomes visitors and guests to the physical office space and acts as liaison with the building landlord and maintenance personnel - Receiving and coordinating incoming and outgoing mail and other...

  • Reception and Finance Administrator

    4 weeks ago

    Ottawa, Canada AFOA Canada Full time

    Job Posting Reception and Finance Administrator 1 Full-Time Position Employment Opportuntity Salary Level: $38,529 to $52,213 AFOA Canada is the national centre for excellence and innovation in Indigenous management, finance and governance. Established in 1999, the Association is the only organization in Canada that focuses on the capacity development...

  • Administrative Associate

    3 weeks ago

    Ottawa, Canada Giant Tiger Full time

    **Compensation Grade**: Grade 2 Giant Tiger is looking for a contract administrator to work in Reception and the Mailroom at our Home Office in Ottawa! Recognized as an Employer of Choice in the National Capital Region, Giant Tiger’s Home Office provides a dynamic work environment with many opportunities for a fulfilling career. We are a Canadian owned...

  • Administrative and Reception Summer Student

    2 weeks ago

    Ottawa, Ontario, Canada Federal Bridge Corp Full time

    Join Our Team as an Administrative and Reception Summer Student!Welcome to the Federal Bridge Corporation Limited (FBCL)! We are a Crown corporation dedicated to overseeing the Canadian federal interests in various international bridge crossings between Canada and the United States. At FBCL, we prioritize ensuring that our international bridges and...

  • Reception/admin Assistant

    4 weeks ago

    Ottawa, Canada Versaterm Full time

    **THE COMPANY** Versaterm is an Ottawa-based vertical software company that has been in business for over 40 years. We provide industry-leading products in mission-critical areas for Police, Fire and EMS agencies across North America and the Caribbean. As a result of significant growth, we are looking for top notch professionals to join us during this...

  • Administrative and Reception Summer Student

    4 weeks ago

    Ottawa, Canada Federal Bridge Corp Full time

    Administrative and Reception Summer StudentJob Description The Federal Bridge Corporation Limited (FBCL) is a Crown corporation responsible for overseeing the Canadian federal interests in four international bridge crossings between Canada and the United States. Its mandate is to provide the highest level of stewardship so that the international bridges and...

  • Administrative and Reception Summer Student

    4 weeks ago

    Ottawa, Canada Federal Bridge Corp Full time

    Administrative and Reception Summer StudentJob Description The Federal Bridge Corporation Limited (FBCL) is a Crown corporation responsible for overseeing the Canadian federal interests in four international bridge crossings between Canada and the United States. Its mandate is to provide the highest level of stewardship so that the international bridges and...

  • Reception - Concierge

    1 week ago

    Ottawa, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica The Glebe_** **_ Part-time Concierge_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of...

  • Reception - Concierge

    4 weeks ago

    Ottawa, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica The Glebe_** **_ Casual_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors now and...

  • Reception/administrative Assistant

    3 weeks ago

    Ottawa, Canada Canadian Automobile Association Full time

    **Responsibilities** - General administrative duties including, but not limited to, miscellaneous administrative support, ordering of departmental supplies, maintaining central files, administering access cards, maintaining certificates of vendor insurance Faxing, copying - Acting as a liaison with other offices' administrative staff to coordinate meeting...

  • Bilingual Reception and Casework Support Assistant

    3 weeks ago

    Ottawa, Canada Community Legal Services of Ottawa Services juridiques communautaires d’Ottawa Full time

    **COMMUNITY LEGAL SERVICES OF OTTAWA** **SERVICES JURIDIQUES COMMUNAUTAIRES D’OTTAWA** **BILINGUAL RECEPTION AND CASEWORK SUPPORT ASSISTANT** Community Legal Services of Ottawa / Services juridiques communautaires d’Ottawa is a community legal clinic, funded by Legal Aid Ontario. We provide legal services for the low-income residents of Ottawa, as...

  • Administrative and Reception Summer Student

    2 weeks ago

    Ottawa, Canada The Federal Bridge Corporation Limited Full time

    The Federal Bridge Corporation Limited (FBCL) is a Crown corporation responsible for overseeing the Canadian federal interests in four international bridge crossings between Canada and the United States. Its mandate is to provide the highest level of stewardship so that the international bridges and associated structures are safe and efficient for users....

  • Reception/administrative Assistant

    2 weeks ago

    Ottawa, Ontario, Canada TERNO ENGINEERING Full time

    Key Responsibilities: Greet and assist all visitors and clients in a friendly and welcoming manner Manage the front desk area and maintain a tidy and organized workspace Schedule appointments and meetings as requested by staff members Sort and distribute incoming mail and packages Order office supplies and maintain inventory levels Assist with various...

  • Reception - Concierge

    4 weeks ago

    Ottawa, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica Westboro Park_** **_ Mat Leave Full Time Contract _** **_(6 months)_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and...

  • Reception - Concierge

    3 weeks ago

    Ottawa, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica The Glebe_** **_ (Part Time)_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to...

  • Reception - Concierge

    3 weeks ago

    Ottawa, Canada Amica Senior Lifestyles Full time

    **Job Description**: **_ RECEPTION - CONCIERGE_** **_ Amica Westboro Park_** **_ Full Time_** Amica Senior Lifestyles is setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and support to deliver a personalized senior living experience. Committed to enriching the lives of seniors...

  • Reception - Concierge

    4 weeks ago

    Ottawa, Canada Amica Senior Lifestyles Full time

    Overview: **_ RECEPTION - CONCIERGE_** **_ Amica The Glebe_** **_ Full-time_** **_ 7:00am - 3:00pm_** At Amica we are united in our purpose to provide the best care in Senior Living in a supportive environment. We are setting a new standard for senior living in Canada by combining unparalleled premium hospitality and amenities with expert care and...