Reception and Finance Administrator

5 months ago

Ottawa, Canada AFOA Canada Full time

**Title**: Reception and Finance Administrator

**Scope of Position**

The Reception and Finance Administrator performs the following duties:
**Reception**:

- Welcomes visitors and guests to the physical office space and acts as liaison with the building landlord and maintenance personnel
- Receiving and coordinating incoming and outgoing mail and other shipments

**Finance**:

- Assists the finance team with accounting, timesheet and other reconciliation for AFOA Canada and Indigenous Learning Centre as required
- Assists with administering contracts, contract inventory and reporting
- Files all dually signed customer contracts with customers (e.g., First Nation Communities, independent contractors)
- Issues purchase orders from financial system
- Prepares and enters general ledger journal entries as required
- Assists with the preparation of staff leave credits, balances and reports
- Responds to vendor inquiries, maintains good customer relations
- Acts as back-up to the Accounts Receivable/Payables functions as required
- Assists with the ongoing administration of Financial, IT/Records, and Human Resources software & systems

**Other**:

- Performs related clerical duties including word processing, maintaining filing and records systems, faxing and photocopying
- Assists with the acquisition, maintenance and disposal of office and kitchen supplies, furniture and equipment
- Provide administrative support to the Director, Finance and Administration
- Other related duties including assigned work at the National Conference

**Qualifications**

To successfully perform this job, the individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

**Education and Experience**

The Reception and Finance Administrator must possess a Post-Secondary School Diploma and two (2) years accounting or general business-related experience and/or training or an equivalent combination of education and experience.

Prior experience working with Indigenous organizations will be considered an asset. Knowledge of current and historical issues facing Indigenous peoples is strongly desired.

**Skills**
- Computer skills: knowledge of Sage accounting software, Microsoft Word, Excel, PowerPoint, other software programs and the Internet.
- Customer Service: responds promptly to customer needs; responds to requests for service and assistance; meets commitments;
- Communication skills: writes clearly and informatively, presents numerical data effectively, able to read and interpret written information. French proficiency and/or a working knowledge of an Indigenous language is desirable
- Organizational Skills: uses time efficiently and ensures work is completed in a timely manner
- Quality: demonstrates accuracy and thoroughness to ensure quality.

**Working Conditions**

The duties of this position are performed in a typical office environment with the possibility of working remotely.

Pay: $38,592.00-$52,213.00 per year

**Benefits**:

- Dental care
- Extended health care
- Paid time off

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

Work Location: In person

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