HR and Office Assistant

2 weeks ago

Vancouver, Canada Vard Marine Inc. Full time

**_Who we are?_**

Vard Marine is the market leader in designing specialized ships to meet diverse mission requirements in harsh operating environments - vessels such as polar research ships, multi-role patrol vessels and innovative commercial offshore ships, are only few examples in our large portfolio. With an integrated team located in offices throughout the world, we continue to grow by broadening our product range, expanding our market reach, and adapting our core competencies and skill sets to align with growing demands. By continually evolving our product offerings and broadening our scope of supply we strive hard to achieve excellence in supporting a diverse customer base.

The integrity and reliability of our vessels are vital. We create bespoke designs and service packages tailored to the unique needs of each client and each engagement. We are experienced, innovative, global and the best at what we do.

If you are ready to unleash your potential and participating in shape the new generation of specialized vessels, read on

**_ Why should you join us?_**
- We invest in training & development of our people.
- We offer flexible work environment with Work from Home options.
- We offer competitive benefits that includes Health & Wellness subsidy.
- We top up your 3 weeks paid vacation with additional paid time off.
- We share our profit and offer merit bonuses.
- And much more

**_ What the position entails?_**

**HR**:

- Facilitates various routine internal and external HR-related inquiries or requests.
- Maintains digital and electronic records of employees
- Maintains calendars of the HR management team
- Schedules meetings and maintains agendas for HR-related events
- Coordinates training sessions and seminars
- Processes documentation and prepares reports relating to personnel activities
- Assists with the recruitment process as needed.
- Administer corporate HR functions, as necessary.

**General/Office**:

- Assist with staff travel arrangements, to include flights, car rentals, accommodations and immigration as required.
- Manage the administrative operations in the office.
- Own the organization of the office, supplies, files, and mailings.
- Maintain office schedules, updating corporate calendars as necessary.
- Recommend and assist in employee engagement initiatives for the office, supplemented by Social Committee.
- Ensure office complies with all company and government regulations regarding personnel health and safety, supplemented by corporate HSE or OSHA teams.

**_ What you will need to be successful?_**
- High School graduation and a two-year post secondary diploma or Associate’s Degree and two-years of related experience in administration, or an equivalent combination of education and experience.
- Excellent computer skills including MS Word, Excel, Outlook with the ability to grasp new technological tools;
- Strong written, verbal and interpersonal communication skills;
- Detail-oriented individual with superior organizational and multi-tasking skills;
- Ability to contribute innovative ideas and strategies for continuous improvement within the organization;
- Ability to thrive in a fast paced environment;
- A self starter with a high degree of motivation and initiative with a proactive approach to work;
- Ability to handle confidential and sensitive information with tact and discretion.

**_ Working conditions for this role?_**
- Willingness to work flexible hours and work outside normal working hours to accommodate time differences.
- Willingness to travel and work from different locations as required.
- Manual dexterity required to use desktop computer and peripherals.
- Must be legally authorized to work in the country of job location.
- Might be required to have the necessary security clearance.

**_ Want to Learn More?_**

We would love for you to get a full picture about us, so check out our website, read about our client testimonials, or reach out to us

**_ Disclaimer_**
- We appreciate the interest of all applicants; however only those selected for an interview will be contacted_.
- Vard Marine Inc. is committed to providing equal treatment with respect to employment according to the prohibited grounds of discrimination as established under human rights legislation._

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