HR Assistant

3 months ago


Vancouver, Canada University of British Columbia Full time

Staff - Union

Job Category

CUPE 2950

Job Profile

CUPE 2950 Salaried - HR Admin Clerk 4 (Gr7)

Job Title

HR Assistant

Department

Staff Human Resources | Faculty Affairs | Faculty of Medicine

Compensation Range

$4,594.00 - $4,827.00 CAD Monthly

Posting End Date

October 15, 2024

Note: Applications will be accepted until 11:59 PM on the Posting End Date.

Job End Date

At UBC, we believe that attracting and sustaining a diverse workforce is key to the successful pursuit of excellence in research, innovation, and learning for all faculty, staff and students. Our commitment to employment equity helps achieve inclusion and fairness, brings rich diversity to UBC as a workplace, and creates the necessary conditions for a rewarding career.

Job Description Summary

This position is responsible for coordinating all human resources processing within the Dean’s Office for the Faculty of Medicine (FoM). The HR Assistant will primarily focus on the Office of the Vice Dean, Education (VDE) while also supporting other units within the Dean’s Office umbrella.

Key Responsibilities:

- Timely and accurate processing of staff and faculty appointments and re-appointments.
- Performing data entry into Workday to maintain accurate records.
- Processing payments for staff and faculty.
- Providing support in hiring processes as needed.
- Interpreting and effectively communicating policies and procedures.
- Assisting in the development and implementation of new HR policies and procedures.

Organizational Status

Our Vision: To Transform Health for Everyone.

Ranked among the world’s top medical schools with the fifth-largest MD enrollment in North America, the UBC Faculty of Medicine is a leader in both the science and the practice of medicine. Across British Columbia, more than 12,000 faculty and staff are training the next generation of doctors and health care professionals, making remarkable discoveries, and helping to create the pathways to better health for our communities at home and around the world.

The Faculty—comprised of approximately 2,200 administrative support, technical/research and management and professional staff, as well approximately 650 full-time academic and over 10,000 clinical faculty members—is composed of 19 academic basic science and/or clinical departments, 3 schools, and 25 research centres and institutes. Together with its University and Health Authority partners, the Faculty delivers innovative programs and conducts research in the areas of health and life sciences. Faculty, staff and trainees are located at university campuses, clinical academic campuses in hospital settings and other regionally based centres across the province.

Work Performed

Workday Business Processes:
- Works with supervisors and UBC Human Resources to ensure staff positions are correctly classified and advertised in Workday.- Coordinates, prepares, and processes full-cycle HR tasks related to recruitments, appointments, salary and costing allocation changes, promotions, transfers, leaves, resignations, retirement, etc., for staff, faculty, and students using Workday.- Collects and organize documentation for new hires and departing employees, including employment information and resignation letters; assist supervisors with onboarding and offboarding processes.- Maintains data integrity in Workday by inputting and updating employee demographics, salary information and more.- Acts as the contact person for changes or information updates within the Teaching Tracking Payment System (TTPS), ensuring compliance with policies and procedures from the Office of Faculty Affairs regarding payment coordination.- Liaises and communicates with the Integrated Service Centre (ISC), Payroll, HR, Digital Solutions, and the Dean’s Office to investigate and solve payroll and appointment enquiries.- Compiles data and prepares reports/statistics as needed.

Faculty and Staff:
- Coordinates all appointment/reappointments for staff and faculty within the portfolio, ensuring documentation aligns with UBC and FoM policies, procedures and guidelines. Resolves any discrepancies and escalates non-routine issues to the HR Assistant Manager- Maintains a bring-forward system for staff and faculty appointments/reappointments, term end dates, promotions, leave of absences, working notices, probation, salary increases, vacation tracking, statutory holiday pay for part-time staff and more.- Assists with the planning, developing, organizing and implementing of human resources activities related to faculty teaching appointments.- Prepares and process monthly teaching payments for both Adjunct and Non-Adjunct faculty, ensuring timely submission and accuracy of all financial documentation.- Collaborate with faculty and administrative staff to streamline appointment procedures and enhance communication regarding payment processes.

Human Resources Support:
- Draft, post, and track staff and faculty advertisements, ensuring compliance with UBC p



  • Vancouver, British Columbia, Canada PARKER HR Full time

    Job Title: HR Coordinator (Part-Time, Remote)PARKER HR Solutions Inc. is a leading provider of innovative and tailored HR solutions for businesses seeking to drive success and growth. Our team of experts specializes in Learning and Development, Talent Management, and Performance Management, delivering high-quality services that exceed expectations.About...

  • HR Advisor

    3 months ago


    Vancouver, Canada DealerPILOT HR Inc. Full time

    Are you looking for your next HR Challenge? Do you thrive on being part of growth and change? Then this may be the position for you! DealerPILOT HR Automation is hiring an HR Advisor to support our growing needs. This position will be responsible for providing advisory services to the Automotive Industry, supporting the Advisory team on strategic and...


  • Vancouver, British Columbia, Canada PARKER HR Full time

    Overview:PARKER HR Solutions Inc. is a trusted partner for businesses seeking innovative and tailored HR solutions. We provide high-quality, business-to-business (B2B) HR consulting services specializing in Learning and Development, Talent Management, and Performance Management.We understand the importance of diversity and inclusion in fostering a dynamic,...

  • HR Assistant

    7 months ago


    Vancouver, Canada Aburi Restaurants Canada Full time

    **Strategy and Development**: - Assist in developing and executing HR strategies and initiatives aligned with the business strategy. - Help develop recruitment policies ensuring equal opportunity employment. **Recruitment and Selection**: - Support the recruitment and selection process, contributing to enhancing employee morale. **Employee Relations and...

  • HR Assistant

    1 week ago


    Vancouver, Canada SOLSKI CENTER SKOFJA LOKA Full time

    SOLSKI CENTER SKOFJA LOKA is a great place to work... SOLSKI CENTER SKOFJA LOKA is a leading Canadian owned management consulting and leadership development firm. We are a values-based organisation that partners with clients to solve society's most complex and demanding problems. We work with leading ASX companies, government and not for profit...

  • HR Assistant

    7 months ago


    Vancouver, Canada Musqueam Capital Corporation Full time

    **Company description** Musqueam Capital Corporation (MCC) is the economic development arm of the Musqueam Indian Band (MIB) and is responsible for the development of Musqueam’s lands, acts as an asset manager for Musqueam’s real estate holdings, and facilitates partnerships for numerous business opportunities. MCC’s mission is to contribute to...

  • HR Assistant

    2 weeks ago


    Vancouver, Canada Entreflow Consulting Group Full time

    Entreflow is looking for a rockstar HR Assistant to join our team. If you have a passion for HR & Recruitment and are looking to get experience with different companies in varying industries, this is the opportunity for you! **About Entreflow**: Entreflow's mission is to deliver to emerging companies the people, systems and processes they need to crush...

  • HR Assistant/admin

    3 months ago


    Vancouver, Canada CICCC - Cornerstone International Community College of Canada- Full time

    **Job Category**:Employee **Job Profile**:Non - Academic **Job Title**:HR Assistant/Admin **Job Type**: Full - Time **No. of hours per week**:37.5 **Work Location**:Harbour Centre - 555 W Hastings St, Vancouver, BC V6B 4N6 **Working Model**: Hybrid **Number of openings**: 02 **Position Start date**:October 15, 2024 **Position End date**: One year...


  • Vancouver, Canada Gryphon Corporate Group Ltd. Full time

    **Job Title: HR and immigration assistant** Gryphon Development is a real estate development company based in Vancouver, BC. This innovative and fast‐paced company is integrated with in‐house departments executing full project cycles including acquisition, development, construction, sales and marketing and management. The job of an HR and Immigration...

  • HR Admin Assistant

    21 hours ago


    Vancouver, Canada FreshPoint Vancouver Full time

    **HR ADMIN ASSISTANT** Reporting to the HRBP, the **HR Admin Assistant** will be responsible for assisting in the execution of HR processes and provide general administrative support to the HR team primarily in recruitment, employee onboarding and more. This role will be required 100% on-site. **Responsibilities**: - Provide day-to-day administrative...

  • HR Assistant

    3 months ago


    Vancouver, Canada Covenant House Vancouver Full time

    As we serve vulnerable youth, all employees working for Covenant House Vancouver must be fully vaccinated for COVID-19. Proof of vaccination status will be required prior to your start date. **About Covenant House Vancouver**: Since 1997, Covenant House Vancouver has provided relentless support for youth experiencing, or at-risk of experiencing,...


  • Vancouver, Canada SureWerx Full time

    **Reference number** - P-0069 **Date Posted** - May 1st **Location** - Canada, British Columbia, Vancouver **Remote** **Positions available** - 1 - Join us and make a difference. At SureWerx, we’re driven by our commitment to develop and manufacture the very best in safety, tool and equipment products and solutions for communities and professional...


  • Vancouver, Canada Breadstack Full time

    **About Breadstack** At Breadstack, we empower dispensaries with a cutting-edge platform designed to boost sales, enhance online presence, and streamline operations. Our all-in-one solution seamlessly integrates inventory, order management, payment, shipping, delivery, and eCommerce. With real-time data protection, dynamic coupons, and advanced fulfillment...

  • HR Assistant

    7 months ago


    Vancouver, Canada Axis Insurance Managers Inc Full time

    **Axis Insurance Managers Inc. dares to be Elite. We strive to be the best in our industry, helping people protect what matters most to them. We innovate. We collaborate. We push ourselves, and one another, to be more than we were the day before. To work with us means approaching each day with a passion for what you do, knowing that you make a difference -...


  • Vancouver, Canada GeoPacific Consultants Ltd. Full time

    **Geopacific Consultants Ltd.** is a leading geotechnical engineering consulting firm that specializes in providing innovative solutions to complex challenges faced by our clients. Incorporated in 1985, and with offices in Vancouver, Calgary, Kamloops, Victoria, Edmonton and Kelowna, our team of experts brings together diverse experience and skill sets to...

  • HR Assistant

    2 months ago


    Vancouver, Canada Parq Vancouver Full time

    **Position**: **Human Resources Assistant** **Reports To**: **Total Rewards manager** **OUR COMPANY** Parq Vancouver is Where Vancouver Plays. Featuring a beautiful casino, high-end salons, restaurants, entertainment, bars, patios, and hotels all under one roof, Parq is where Vancouverites and visitors alike come to have fun with friends and family in a...

  • HR Assistant

    7 months ago


    Vancouver, Canada Parq Vancouver Full time

    **OUR COMPANY** Parq Vancouver is Where Vancouver Plays. Featuring a beautiful casino, high-end salons, restaurants, entertainment, bars, patios, and hotels all under one roof, Parq is where Vancouverites and visitors alike come to have fun with friends and family in a vibrant and memorable environment unlike anything else in the city. We are proud to...


  • Vancouver, Canada ZL Chemicals LTD Full time

    The HR & Administrative Assistant will support all HR functions including recruitment, C&B, training, employee relationship & engagement, producing HR reports. Meanwhile this role will take charge of office administrative duties including office supplies purchasing, business travel arrangements etc. **Responsibilities**: **Office Administration** -...

  • HR Admin Assistant

    5 days ago


    Vancouver, Canada MeeT Restaurants Full time

    MeeT is looking for a **Human Resources Admin Assistant** who wants to help us change the world! We're an award-winning, rapidly growing restaurant group with new locations and ventures coming soon; the HR Admin Assistant is a big key to our success! We're passionate about doing everything in our power to create an amazing atmosphere for our staff to have...


  • Vancouver, Canada Western Forest Products Inc. Full time

    **THE OPPORTUNITY** Western Forest Products is hiring for a **HR Administrative Assistant** to join our Human Resources team in **Nanaimo **or** Vancouver, BC.** **What You’ll Do**: Our people are our greatest asset. By supporting their ability to work effectively together and providing them with the tools they need to succeed, we are working toward an...