Policy Manager

6 months ago

Hamilton, Canada The Salvation Army Grace Haven Full time

**MISSION, VISION AND VALUES**:
The Salvation Army is an international Christian church. Its message is based on the Bible; its ministry is motivated by love for God and the needs of humanity.

**Mission Statement**

The Salvation Army exists to share the love of Jesus Christ, meet human needs and be a transforming influence in the communities of our world.

**Vision Statement**

We are an innovative partner, mobilized to share hope wherever there is hardship, building communities that are just and know the love of Jesus.

**Core Values**:
**Hope**: We give hope through the power of the gospel of Jesus Christ.

**Service**: We reach out to support others without discrimination.

**Dignity**: We respect and value each other, recognizing everyone’s worth.

**Stewardship**: We responsibly manage the resources entrusted to us.

**TERMS AND CONDITIONS**:
**POSITION PURPOSE SUMMARY**:
This position is a full time, 1-year contract position offering 40 hour per week. Work schedule is typically 9:00am-5:00pm, Monday to Friday with a ½ hour paid meal break.

**KEY ACCOUNTABILITIES**:

- Develop, revise, and implement organizational policies, forms, and work instructions in accordance with MCCSS standards, the mission and values of The Salvation Army, and all relevant legislation.
- Consult with the Executive Assistant, Program Directors, the Executive Director, and other staff, as appropriate, to ensure policies and forms meet organizational needs.
- Participate in the document approval process for new ministry unit level policies and procedures.
- Serve as the agency’s IPAC Hub representative ensuring that infection, prevention, and control directives are implemented across Lawson Ministries programs.
- Actively participate as a member of the Joint Health and Safety Committee ensuring that safety concerns brought forward are considered and addressed as needed in operational policies and procedures.
- Build and maintain congruency between Lawson Ministries operational procedures ensuring alignment with all of The Salvation Army’s operational policies and procedures.
- Chair and facilitate regular operational policy reporting and working group meetings.
- Prepare qualitative and quantitative operational reports and develop quality assurance standards and measurements as requested.
- Ensure accurate statistical data is collected and provide statistics on program services to the Senior Management team as required.
- Coordinate the writing of funding proposals, prepare and submit reports, as well as program evaluations and/or business plans as necessary.
- Track grant expenditures for both current and upcoming grant funding installments.
- Conduct literature scans and needs assessments as required.
- Track serious occurrences and other high-level program reporting metrics as needed and provide regular updates to the Management Team.
- Assist in agency-wide communication initiatives with the Senior Management Team as required.
- Assist in developing promotional material (i.e. flyers, brochures, banners, etc.) as requested.
- Support volunteer and student placements/internships as required.
- Participate in adopting and rolling out new technologies and innovations to the broader staff team in coordination with the Management Team.
- Perform additional duties as assigned.

**ORGANIZATIONAL RESPONSIBILITIES**:

- Develop an understanding of the Mission of The Salvation Army in Canada and its implications as related to position responsibilities.
- Maintain strong knowledge of and adherence to The Salvation Army and Lawson Ministries policies and procedures.
- Represent the organization in a professional manner, acting in the best interest of the employer at all times.
- Ensure that staff are aware of emergency procedures and are prepared to implement them as necessary.
- Participate in professional development and training.
- Treat the property of The Salvation Army with due care and caution.

**HEALTH AND SAFETY**:

- Promote and adhere to The Salvation Army’s Health and Safety Program including all policies and procedures
- Ensure compliance with the Occupational Health and Safety Act.
- Liaise with members of the JHSC/Management Team regarding health and safety issues.
- Ensure staff and/or participant information sessions/meetings occur as needed and are documented (i.e., training/workshops, staff meetings, Ministry of Labour visits).
- Ensure the work environment is safe, clean, and attractive for employees, residents/participants, students, volunteers, and visitors.

**CRITICAL RELATIONSHIP MANAGEMENT**:
**Internal**:

- Regular interaction with Program Supervisors, other team members, and clients

**External**:

- Community partners and funders

**MANAGERIAL RESPONSIBILITY**:

- Reports directly to Executive Director

**FINANCIAL AND MATERIALS MANAGEMENT**:

- Monitoring secured grant budgets
- Completing financial reports

**Working Conditions**:

- Schedule may vary according to requirements of responsibilit

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