Stakeholder Relations Project Coordinator

6 months ago

Toronto, Canada Public Health Ontario Full time

**JR101304**

**Stakeholder Relations Project Coordinator**

**Location**: Toronto-661 University

**Department**: Strategy and Stakeholder Relations

**The Role**:
To lead and coordinate enterprise projects across multi-functional areas of PHO as well as with external stakeholders and assist leaders, senior staff and content experts through the preparation of related background documents, reports and presentations (e.g. organizational reviews, strategic initiatives, enterprise processes).

**Key Responsibilities-**
- Formulates and develops specific projects in consultation with management, team members and stakeholders (internal and external to PHO).
- Recommends specific priorities to Manager and develops, implements and evaluates approved projects.
- Coordinates all aspects of the project, such as project charters, critical paths and milestones, roles and responsibility charts, risks and mitigation plans, etc. using project management methodologies. This includes identifying key outcomes and deliverables
- Incorporates change management and communication tactics to support people through relevant changes.
- Manages the flow of information, including requests, to other PHO staff in consultation with the Manager and leads the coordination of inputs from other areas of PHO into projects
- Supports management in preparation of reporting on progress and coordinates the flow of information to stakeholders to provide updates on project progress as relevant.
- Develops and maintains core portfolio project management tools and processes, including coaching others in their use.
- Ensures that all projects adhere relevant PHO process and policies and/or provincial requirements, and proactively identifies problems including developing risk mitigation strategies, by bringing these issues to the attention of the Manager.
- Coordinates the flow of information to stakeholders to provide updates on project progress as relevant.
- Designs needs assessments, jurisdictional scans and evaluative surveys; collects and analyses data; draws conclusions based on findings; documents and makes recommendations through detailed reports, summaries and presentation materials.
- Develops written material including presentations, reports and summaries related to the project arising from various sources of information
- Represents PHO at meetings and other activities with external stakeholders.
- Works with internal colleagues in other areas as relevant to projects.
- Manages documents and processes on SharePoint to ensure systems are set up to orderly archive and access relevant materials.
- Documents business processes and develops plans and training materials to ensure consistency of business practice and suggesting areas for improvement in internal processes along with possible solutions.
- Maintains confidentiality for sensitive files that are handled as part of the project.
- Supports the work of expert advisory committees and other committees as needed.
- Supports the work of triaging and responding to inquiries from PHO stakeholders
- Performs other duties as assigned.

**Knowledge and Skills-**
- Knowledge of project management methodologies and techniques to coordinate all aspects of the projects from inception to implementation/completion/evaluation, such as project charters, critical paths and milestones, work schedules, roles and responsibility charts, etc. with meticulous attention to detail.
- Skills and ability to conduct environmental scans, consultations and information analysis to inform development.
- Understanding of Canadian public health and healthcare systems in order to know where to find information sources, such as when undertaking jurisdictional scans and evaluative surveys or responding stakeholder inquiries.
- Interpersonal, leadership, teamwork and relationship building skills are required in order to maintain effective linkages with all levels of contacts both internal and external to PHO in order to accomplish goals and objectives of assigned projects.
- Skill and ability to develop proposals, reports, and presentations.
- Problem-solving skills and negotiation skills to ensure that projects are completed on time;
- Organizational, time management, and priority-setting skills in order to organize and coordinate multiple projects.
- Skill and ability to work under pressure and respond to deadlines in a fast-paced environment;

**Education and Experience-**
- Baccalaureate degree in Public Health, Sociology, Health Administration or related discipline and Project Management Certification or equivalent.
- Master’s degree would be an asset in in Public Health, Health Administration, Research Methodologies or a related discipline.
- 3 to 5 years’ experience managing projects in a health related organization in order to contribute to the management and coordination of projects across multi-functional areas of Public Health Ontario.

**Attributes and Competencies-**
- Good oral communication skills in both

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