Project Coordinator

8 hours ago

Toronto, Ontario, Canada Baycrest Project & Construction Management Full time

Baycrest Project & Construction Management is a rapidly expanding organization seeking highly skilled and motivated individuals to join our team.

The selected candidate will provide administrative support to the Project Manager, Site Supervisor, and Project Team for all project-related work.

This role plays a key part in all phases of construction projects, from tender to construction and close-out.

Main Responsibilities:

  • Provide administrative assistance to the Project Manager, Site Supervisor, and Project Team for all project-related work.
  • Proactively manage project processes and documents, such as project setup, bid packages, subcontract management, drawings, purchase orders, contracts, building permits, change order requests, and pricing.
  • Maintain accurate records and information in our computerized project management system, inventory database, calendar, files, and records.
  • Review shop drawings for scope and accuracy against schedules.
  • Liaise and build relationships with clients, designers, and sub-contractors.
  • Conduct regular site visits, attend client and trade meetings, and maintain open communication with stakeholders.
  • Assist with approvals for AP processing, client invoicing, budgets, and estimates.
  • Organize project close-out documentation, including warranties, drawings, manuals, permits, etc.
  • Communicate regularly with key stakeholders regarding project status and schedule updates.
  • Ensure superior service to clients, suppliers, and other stakeholders by responding professionally and promptly.

Required Skills and Qualifications:

  • A certificate, diploma, or degree in Construction Project Management or related field.
  • A minimum of 5+ years of experience in the ICI Construction Industry.
  • Proficiency in reading and understanding construction drawings and documents.
  • Strong knowledge of construction processes throughout all phases – start-up through construction and close-out.
  • Ability to proactively identify problems/issues and develop effective solutions.
  • Proficient in Microsoft Office, including Outlook, Excel, PowerPoint, and Microsoft Project (project management software).
  • Confidence and professionalism in communicating effectively with clients, designers, subcontractors, and peers.
  • Self-motivated with the ability to take initiative and work in a fast-paced environment, handling competing demands.
  • Highly organized and detail-oriented.
  • Familiarity with COR Health & Safety Certification system an asset.
  • Able to work well under minimal supervision and under pressure.
  • A valid driver's license and access to reliable transportation are required.

Estimated Salary Range: $65,000 - $80,000 per year, depending on qualifications and experience.

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