Office Administrator

6 months ago

Baied'urfe, Canada Convex Services Full time

**Job Summary**:
We are seeking an energetic, positive and organized Office Administrator/Organizer to join our team The Office Administrator will be responsible for managing the day-to-day administrative operations of our business, including some QB bookkeeping/entry, light duty quoting, talking to people on the phone, and running around making sure things are getting done This role requires excellent organizational skills, strong communication abilities, and a high level of attention to detail. We will ask you to do all sorts of tasks and will make sure you are paid fairly for the work that you do - no BS or funny games with your pay. There is also a company profit sharing bonus that is paid out to everyone - we believe in making great money together in a positive, employee supporting environment. The weekly schedule requires 4 days in the office and one day optional to be worked from home.

**Duties**:

- Greet and assist visitors, get them a coffee/tea and direct them to the right person...or help them yourself if you can
- Answer phone calls and direct them to the appropriate person and/or answer their questions if you can.
- Maintain office supplies inventory and place orders as needed
- Coordinate and schedule meetings, appointments, and travel arrangements - this will be a decent portion of the job
- Assist in creating and managing the operations schedule on a day to day basis - this will be in coordination with the operations manager and team leaders
- Handle incoming and outgoing mail, including sorting, distributing, and processing - we really don't get much incoming mail
- Perform general duties such as data entry, filing, photocopying and keeping the office tidy
- Manage office equipment and ensure proper functioning - just call the repair guy if needed
- Assist with human resources tasks such as maintaining employee records and processing paperwork

**Requirements**:

- Proven experience as an Office Administrator or similar role
- Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint)
- Excellent communication skills, both written and verbal (English & French)
- Strong organizational and multitasking abilities
- Exceptional phone etiquette and customer service skills
- Attention to detail and accuracy in all work tasks
- Knowledge of training development processes is a plus

**About Us**:
We offer above average pay and a company profit sharing bonus to all employees. The work environment is easy going and fun but we expect accountability, honesty, trustworthiness and excellent teamwork - we are providing great jobs for great people. Training happens on the job unless a formal certification is needed, then we provide this through third party partners. Everything is done 'by the book' and legally - we are a rapidly growing business and don't have time for foolishness We take care of our employees and they take care of business in return.

Send us your C.V. and tell us about yourself; your work goals and why you would be a great fit to join our high performing and rapidly growing team

**Job Types**: Full-time, Permanent

Pay: $50,000.00-$60,000.00 per year

**Benefits**:

- Flexible schedule
- Paid time off
- Profit sharing

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday

Supplemental pay types:

- Bonus pay

**Education**:

- Secondary School (required)

**Language**:

- English (required)
- French (required)

Work Location: Hybrid remote in Baie-d'urfe, QC H9X 3T3

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