Bookkeeper & Office Administrator

3 weeks ago

Baied'urfe, Canada Meriton Industries Full time

A complete solution provider of warehouse storage systems, Meriton Industries is a leader in the Quebec market servicing the industrial sector. A fast-growing company commencing in 2004, Meriton has a track record of surpassing goals. It’s great to be part of a high-achieving team We have a dynamic culture of teamwork, caring for each other, and going the extra mile for the customer.

**INTRODUCTION**

An important role in our small but growing company, the Bookkeeper & Office Administrator will own all aspects related to Accounts Receivables and Accounts Payables. Additionally, this role will own important office administration responsibilities which directly impact the company and its employees. We are looking for someone who is passionate about administration and organization and who is able to deliver results with strong attention to the detail.

**MAIN RESPONSIBILITIES**

**Accounts Receivables**
- Process all incoming paperwork related to Accounts Receivables and transfer to the paperless AR management system: signed bill of ladings, checks etc.
- Create all invoices related to project work completed and send them to clients.
- Ensure AR ageing summary is kept current and proactively resolve issues and questions on invoices.
- Enter payments received in Order Tracker and QuickBooks and deposit checks at the bank. Enter bank deposits entries in QuickBooks.
- Manage open sales order report and ensure accuracy.
- Meet with finance manager on a weekly basis to review AR ageing summary and unbilled work.
- Monthly update of Month-End Checklist for tasks relating to your role.

**Accounts Payables**
- Process all incoming paperwork related to Accounts Payables and transfer to the paperless AP management system: bills, packing slips, credit card receipts and statements etc.
- Enter all bills in QuickBooks, ensure they are approved by validating and attaching the back-up paperwork or requesting approval from department managers.
- Process check runs to ensure payment on a timely basis.
- Enter credit card transactions and reconcile credit card statements statement.
- Manage record keeping and filing of all accounts payables transactions and credit cards.
- Manage open purchase order report and ensure accurate.
- Weekly accounts payables meeting with Finance manager to review open unprocessed bills and AP ageing summary.
- Monthly update of month-end checklist for tasks relating to the role.

**Office Administration**
- Assist with smooth running of the office by maintaining all required supplies, keeping the cabinets organized as well as supporting with coordinating office initiatives or office lunches from time to time.
- Weekly preparation of the management report, ensuring everyone enters their KPI information and following up as required and selecting training video to share with the team.
- Organization of the daily all-team huddle.
- Answer phones as required.
- Support General Manager with specific projects from time to time.
- Support General Manager with office and building maintenance management including office cleaning contract, arranging small repairs and maintenance, yearly snow and lawn contracts, window cleaning etc.

**REQUIREMENTS & SKILLS**
- Relevant degree
- 2-3 years bookkeeping experience
- Ability to fluently communicate in written and oral French and English
- Excellent attention to detail and ability to multi-task
- Ability to work as a team and collaborate
- Working knowledge of Microsoft Office products including Word, PowerPoint and Excel

**Salary**: $50,000.00-$65,000.00 per year

**Benefits**:

- On-site parking
- Paid time off

Schedule:

- Monday to Friday

Application question(s):

- Are you willing to work from the office at least 4 days per week?
- Do you have at least 2 years of bookkeeping experience?

**Language**:

- French and English (required)

Work Location: In person

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