Bssc Program Coordinator

5 months ago

Hamilton, Canada McMaster University Full time

**Schedule**
35 hours per week, M-F 8:30am-4:30pm, evenings and weekends as needed.

**Education Level**
2 year Community College diploma in Office Administration or related field.

**Career Level**
Requires 4 years of relevant experience.

**Unit/Project Description**:
For Department use only. The Black Student Success centre supports and champions the holistic (academic, personal and professional) success and overall wellbeing of Black/African descent students and fosters a positive Black student and student-athlete experience. Through the centre Black students are connected to programs, people and resources to help nurture their academic and personal growth. The department is made of a dynamic team of Black student affairs professionals who work with campus and community partners to support student success. The new role will be a key member of the Black Student Success team and will work in close collaboration with staff to ensure the smooth running of events, programs and services.

**Job Summary**:
This role plays a pivotal role in overseeing the successful coordination of events and has oversight over core administrative functions, ensuring the smooth day to day operations of the centre. The role fosters a culture of collaboration and maintains relationships with faculty, staff, students and community partners.
Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including curriculum administration, implementation, promotion, recruitment, resource, and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.

**Purpose and Key Functions**:

- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Participate in the development, evaluation, and review of academic and scholarly programs and resources.
- Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
- Communicate and work collaboratively with various internal and external organizations and departments.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Develop the program budget for review and approval.
- Implement and maintain the program budget and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.
- Ensure that financial accounts and reports are completed and managed competently and efficiently.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.
- Write a variety of documents including, but not limited to, reports, correspondence and minutes.
- Use a dictaphone to transcribe correspondence and other documents.
- Provide faculty and staff information regarding program policies and information about program requirements.
- Provide work procedure advice and guidance to staff.
- Review current academic calendar, and recommend and prepare curriculum revisions and clinical training schedules.
- Plan and coordinate a variety of departmental activities and events.
- Gather and compile information required for a variety of documents and reports.
- Update and maintain records and databases.
- Act as a liaison between the department and various stakeholders with regards to facility operations.
- Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.
- Ensure adherence to health and safety requirements and maintain the training database for staff
- Ensure timely and efficient processing of attendance sheets and payroll for temporary, casual and continuing staff
- Provide efficient facility management the administrative support structure at the designated hospital site.
- Provides front line service to faculty and staff, and in consultation with senior staff, sets standards for the quality of department services.
- Provide information to individuals with inquiries surrounding human resources matters including, but not limited to, collective agreements, hiring procedures, benefits, vacation, sick time, and payroll processes.

**Supervision**:
Provide lead hand supervision and is responsible for the quality and quantity of work of others.
Provide orientation and show procedures to others.

**Requirements**:
2 year Community College diploma in Office Administration or related field.
Requires 4 years of relevant experience.

**Assets**:

- Passionate about the success of young Black adults and committed to contributing to a positive student experience
- Knowledge of, the intersectional life experiences and needs of Black identified undergraduate, graduate and international students
- Experi

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