Program Coordinator, Pgme

2 weeks ago

Hamilton, Canada McMaster University Full time

**Schedule**

Monday-Friday, 8:00AM-4:00PM

35 hours/week

**Education Level**

2 year Community College diploma in Office Administration or related field.

**Career Level**

Requires 4 years of relevant experience.

**Job Description Number**

JD00692

The **Post-Graduate Medical Education (PGME) Office** is a multi-faceted team that supports 60 residency and 200 fellowship programs, the respective Program Directors and Administrators, and 1200 trainees at hospital and clinics across Ontario. We are currently searching for a **Program Coordinator** to provide exceptional administrative leadership and guidance to the central PGME office.

The successful incumbent will provide administrative support to, and will work closely with the Associate Dean and Program Manager and Assistant Manager, PGME. They will be responsible for an important portfolio of projects essential to the work of the PGME office which includes working on a variety of projects, educational initiatives, administration (i.e. PGME awards, human resources, finance, scheduling, etc.), and PGME communications (including website updates).

We are seeking a professional administrator who will display a high degree of judgement, organization, professionalism, accuracy, and confidentiality. It is essential that the newest member of the PGME team have experience working in a multifaceted, independent/team environment, and have a superior ability to work with competing priorities.

The successful incumbent will be responsible for managing the Associate Dean’s schedule, organizing events, and coordinating projects based on strategic goals and priorities. They will be included in high level meetings and committee work which will include meeting coordination, taking meeting minutes and liaising with multiple stakeholders. They will lead and facilitate PGME awards, faculty leadership searches, process and track PGME finance, and act as the main liaison between the Royal College of Physicians and Surgeons as well as the College of Family Physicians on behalf the PGME Office.

**Job Summary**:
Responsible for developing, planning, and maintaining the efficient operation of a division and its related programs, and coordinating all aspects of the program including curriculum administration, implementation, promotion, recruitment, resource, and financial management. Implements and maintains the efficient administrative operations at a designated site under the direction of senior staff.

**Purpose and Key Functions**:

- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Participate in the development, evaluation, and review of academic and scholarly programs and resources.
- Organize, coordinate, and assist with educational programs and events such as retreats, education days and other capacity building programs.
- Communicate and work collaboratively with various internal and external organizations and departments.
- Coordinate the calendar of supervisor and others and resolve scheduling conflicts.
- Develop the program budget for review and approval.
- Implement and maintain the program budget and expense reports. Create financial projections and make adjustments to the program budget throughout the fiscal year.
- Ensure that financial accounts and reports are completed and managed competently and efficiently.
- Exercise appropriate controls, monitor, and reconcile accounts.
- Facilitate meetings with various individuals including, but not limited to, program stakeholders and groups.
- Write a variety of documents including, but not limited to, reports, correspondence and minutes.
- Use a dictaphone to transcribe correspondence and other documents.
- Provide faculty and staff information regarding program policies and information about program requirements.
- Provide work procedure advice and guidance to staff.
- Review current academic calendar, and recommend and prepare curriculum revisions and clinical training schedules.
- Plan and coordinate a variety of departmental activities and events.
- Gather and compile information required for a variety of documents and reports.
- Update and maintain records and databases.
- Act as a liaison between the department and various stakeholders with regards to facility operations.
- Train and mentor support staff and act as first point of contact with regard to issues related to administrative staff.
- Ensure adherence to health and safety requirements and maintain the training database for staff.
- Ensure timely and efficient processing of attendance sheets and payroll for temporary, casual and continuing staff.
- Provide efficient facility management the administrative support structure at the designated hospital site.
- Provides front line service to faculty and staff, and in consultation with senior staff, sets standards for the quality of department services.
- Provide information to individuals with

  • Program Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 21 hours/week Monday, Wednesday, Thursday 8:30-4:30 **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **JD #** JD00692 **Pay Grade**: 7 **Title**: Program Coordinator **Unit/Project Description**: - For Department use only._ The...

  • Program Administrator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - Program Administrator**Job ID** - 66335 **Location** - Central Campus**Open Date** - 11/25/2024 **Job Type** - Limited Term (>12 months) **Close Date** - 12/03/2024 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - Educ Postgrad **Salary Grade/Band** - Grade 7 **Salary...

  • Administrative Coordinator

    3 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours/week Monday-Friday 8:00-4:00 **Education Level** 3 year Community College diploma in Office Administration or related field of study **Career Level** Requires minimum 3 years of relevant experience **JD #** JD1388 **Pay Grade**: Grade 6 **Title**: Administrative Coordinator **Unit/Project Description**: - For Department use...

  • Counsellor (Wellness, Fhs Education Services)

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30AM-4:30PM, 35 hours/week **Education Level** Master's degree in Counselling Psychology, or a related field of study. **Career Level** Requires 3 years of relevant experience. **Job Description Number** JD00181 - Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility...

  • Administrative Assistant

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday 8:30-4:30, 35 hours/week **Education Level** 2 year Community College diploma in Office Administration or related field of study **Career Level** Requires 5 years of relevant experience, including one year of supervisory experience **JD #** JD0760 **Pay Grade**: 7 **Title**: Administrative Assistant (IV) **Unit/Project...

  • Program Coordinator

    2 weeks ago

    Hamilton, Canada Young Carers Initiative - Powerhouse Project Full time

    **Program Coordinator Job Description** **Position Details** Job Title: Program Coordinator Job Location: Hamilton Brant Haldimand Norfolk Reports to Director of Programs and Services Employment Type 18-month Contract **Position Overview** Using a family systems approach, the Program Coordinator is responsible for creating and delivering quality...

  • Program Coordinator

    2 weeks ago

    Hamilton, Canada Centre For Probe Development And Commercialization Full time

    The Centre for Probe Development and Commercialization (**CPDC**) is a global leader of next-generation radiopharmaceuticals. At CPDC we are working with our partners to discover, develop and distribute the next generation of imaging agents and targeted radiotherapeutics for the detection and treatment of human diseases such as cancer. * About the Role* As...

  • Education Program Manager

    1 day ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 8:30 am - 4:30 pm **Education Level** Bachelor's Degree **Career Level** Manager (3-5 yrs exp as Manager/Supervisor of Staff) **Annual Salary** $75,373.00 - $113,059.00 - Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1...

  • Program Coordinator

    3 weeks ago

    Hamilton, Canada AtomVie Global Radiopharma Inc. Full time

    AtomVie Global Radiopharma Inc. is a global leading GMP manufacturer and distributer of clinical and commercial radiopharmaceuticals. We work with our partners to empower the next generation radiotherapeutics for the detection and treatment of cancer and human diseases. * About The Role* The Program Coordinator works closely with the Senior Account...

  • Program Coordinator

    6 hours ago

    Hamilton, Canada Centre For Probe Development And Commercialization Full time

    The Centre for Probe Development and Commercialization (**CPDC**) is a global leader of next-generation radiopharmaceuticals. At CPDC we are working with our partners to discover, develop and distribute the next generation of imaging agents and targeted radiotherapeutics for the detection and treatment of human diseases such as cancer. Our Centre has the...

  • Program Coordinator

    2 weeks ago

    Hamilton, Canada St. Joseph's Healthcare Hamilton Full time

    **Program Coordinator, WSIB Specialty Clinic**: **Position Details**: **Department**: WSIB Clinic - Ortho/Neuro Services **Employee Type**: Temporary, Full Time **If Temporary, Number of Weeks**: 36 **Union**: Non-Union **Openings Remaining**: 1 **Schedule**: **Work Days**: Monday to Friday **Time of Day**: Days, Afternoons **Shift**: 7.5 hour **This...

  • Program Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, 8:30am to 4:30pm, may include evenings and weekends as needed **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **Unit/Project Description**: The Forge is the business incubator for McMaster University and Hamilton...

  • Transitional Program Coordinator

    3 weeks ago

    Hamilton, Canada Native Women's Centre Full time

    **Hamilton, ON** **Transitional Program Coordinator** The Native Women’s Centre provides services and resources in the housing sector for women fleeing domestic violence or experiencing homelessness. The Transitional Program Coordinator works collaboratively with the Transitional Housing Support Worker and Crisis Intervention team members. The...

  • Program Coordinator

    2 weeks ago

    Hamilton, Canada L3Harris Technologies Full time

    Program Coordinator L3HARRIS WESCAM Division Hamilton, Ontario About L3HARRIS WESCAM As a subsidiary of L3Harris Technologies and within the Integrated Mission Systems Segment, the WESCAM division develops the most advanced optical sensor and targeting systems for global defense and military sectors, National Security, Search & Rescue and Airborne law...

  • Fellowships Program Coordinator

    10 hours ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 8:30-4:30, Monday - Friday Hybrid Schedule **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. Pay Grade: 7 Title: Fellowships Program Coordinator **About the Faculty**: McMaster University's Faculty of Health Sciences trains...

  • Bssc Program Coordinator

    2 weeks ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, M-F 8:30am-4:30pm, evenings and weekends as needed. **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **Unit/Project Description**: For Department use only. The Black Student Success centre supports and champions the...

  • Program Coordinator

    3 weeks ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Program and Events Coordinator

    4 weeks ago

    Hamilton, Canada McMaster University Full time

    **Regular/Temporary** - Regular **Job Title** - Program and Events Coordinator **Job ID** - 67967 **Location** - David Braley Health Sci Centre **Open Date** - 03/06/2025 **Job Type** - Short Term Employee **Close Date** - 03/19/2025 **Employee Group** - Unifor Unit 1, Staff **Favorite Job** **Department** - FHS CPD **Salary Grade/Band** - Grade...

  • Program Evaluation Coordinator

    2 weeks ago

    Hamilton, Canada City of Hamilton Full time

    **About the City of Hamilton** **Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometres of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of...

  • Program and Events Coordinator

    11 hours ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30 a.m. to 4:30 p.m. **Education Level** 2 year College Diploma in Events, Communications or related field. **Career Level** Requires 3 years of relevant experience. Unit/Project Description: The **Paul R. MacPherson Institute for Leadership, Innovation and Excellence in Teaching** is a central unit which supports...