Electives Program Coordinator

4 months ago

Hamilton, Canada McMaster University Full time

**Schedule**
Mon-Fri; 830-430/35 hrs week

**Education Level**
Diploma in Business Admin

**Career Level**

3 yrs of relevant experience

Grade 5: $22.53 - 31.70 hourly

Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined as a Career Growth Opportunity in accordance with Article 19 of the Unifor Local 5555 Unit 1 Collective Agreement.

**About the Faculty**:
McMaster University's Faculty of Health Sciences trains physicians, nurses, physiotherapists, occupational therapists, health care researchers, physician assistants and midwives to work together in teams, providing the finest patient care. Our pioneering education advances and our excellence in world-class research has consistently placed McMaster among the top 50 universities in the world for health and medicine.

**About the Department**:
The McMaster University Department of Obstetrics and Gynecology is a large multi

**About the Role**:
**Job Summary**:
Responsible for providing administrative support for an academic program or department. Plans and coordinates a variety of academic programs or department events. Performs the duties of the position in accordance with established policies, procedures, and calendar of events. Responsible for ensuring adherence to quality standards and procedures for short-term staff.

**Purpose and Key Functions**:

- Identify and analyze problems with the program and prepare recommendations for review and approval.
- Investigate questions and resolve problems concerning program, curricula, and admissions.
- Inform faculty of student eligibility for funding opportunities and discuss funding scenarios and scholarship options on a case by case basis.
- Advocate on behalf of students who require accommodations or non-standard arrangements with regards to funding and program requirements.
- Collect, analyze, assess, and summarize information relevant to the decision making process and develop recommendations for final approval and implementation.
- Plan and coordinate a variety of events and activities such as seminars, workshops, and conferences.
- Deliver a variety of academic program or department presentations.
- Coordinate and organize regularly recurring events such as registration, timetabling, room bookings, examinations, committee meetings, and course material requests.
- Monitor and review program registrations and liaise with other departments to process changes to student records and registration.
- Compile course information and update course calendar information.
- Provide program and admissions information to potential applicants, students and faculty.
- Act as a liaison between students and the various individuals and offices within and external to the department.
- Inform faculty of established procedures for exam preparation and grade submissions. Ensure that proper procedures are followed and deadlines are adhered to.
- Ensure that there are no conflicts with student timetables and work with the appropriate office to resolve course conflicts.
- Monitor student course registration and provide electronic permissions to allow students to enrol in limited enrolment courses.
- Monitor budgets and reconcile accounts. Complete financial forms such as travel expense reports, electronic cheque requisitions, purchase orders and journal entries.
- Gather and compile the paperwork required to facilitate hiring and payment processes.
- Input financial and employee information required to process pay.
- Write a variety of documents such as correspondence, reports, and meeting minutes.
- Format, word process, edit, and proofread a variety of documents and materials.
- Gather and compile data and documentation for a variety of reports, memos, and program activities.
- Gather, assemble, and distribute documentation required for registration, course material, grade appeals, reinstatements, course overload and prerequisite permissions, and transfer credits.
- Collect, verify, and input data into a variety of spreadsheets and databases.
- Update and maintain information and content on websites and social networks.
- Coordinate the calendar of supervisor and resolve scheduling conflicts.
- Schedule and coordinate meetings including room bookings, agendas, catering and travel arrangements.
- Monitor and order office supplies.
- Source and obtain pricing information for office supplies and equipment.
- Set up and maintain filing systems, both electronic and hard copy.
- Classify, sort, and file correspondence, records, and other documents.
- Update and maintain confidential files and records. Handle sensitive material in accordance with established policies.
- Assemble, copy, collate, and disseminate a variety of documents and materials.
- Open and distribute incoming mail and faxes.
- Prepare outgoing mail, faxes, and courier shipments.
- Maintain the confide

  • Administrative Assistant, Electives Program

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Mon-Fri; 830-430/35 hrs week **Education Level** Diploma in Business Admin **Career Level** **NEW GRADUATES ARE WELCOME TO APPLY** Grade 5: $20.72 - 32.57 hourly **About the Faculty**: McMaster University's Faculty of Health Sciences trains physicians, nurses, physiotherapists, occupational therapists, health care researchers, physician...

  • Program Administrator

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 8:30am to 4:30pm, Monday to Friday **Education Level** Bachelor's degree in a relevant field **Career Level** Experienced Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement, then the Limited Term Assignment will be defined...

  • Corporate Services

    2 days ago

    Hamilton, Canada Hamilton Insurance Group, Ltd. Full time

    Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody...

  • Program Coordinator

    6 months ago

    Hamilton, Canada Young Caregivers Association Full time

    **Program Coordinator Job Description** **Position Details** Job Title: Program Coordinator Job Location: Hamilton Brant Haldimand Norfolk Reports to: Program Team Lead Employment Type Full Time **Position Overview** Using a family systems approach, the Program Coordinator is responsible for creating and delivering quality educational, social, and...

  • Program Coordinator

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 8:30- 4:30 **Education Level** 2 year Community College diploma in Office Admin or related field **Career Level** Requires 4 years of relevant experience Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective Agreement,...

  • Program Coordinator

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday 8:30 - 4:30 **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **JD/TJD #** JD00692 **Pay Grade**: 7 **Title**: Program Coordinator **Unit/Project Description**: The MSc (Occupational Therapy) program of the School of...

  • Program Coordinator

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30-4:30, 35/hours/week. **Education Level** 2-year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. Experience with local community-engagement programs/initatives an asset. **Job Summary** Responsible for developing, planning, and maintaining the...

  • Corporate Services

    3 days ago

    Hamilton, Canada Hamilton Insurance Group, Ltd. Full time

    p>Contribute to the City of Hamilton, one of Canada’s largest cities - home to a diverse and strong economy, an active and inclusive community, a robust cultural and dining scene, hundreds of kilometers of hiking trails and natural beauty just minutes from the downtown core, and so much more. Join our diverse team of talented and ambitious staff who embody...

  • Program Coordinator

    5 months ago

    Hamilton, Canada Bereaved Families of Ontario South Central Region Full time

    **About us** Bereaved Family of Ontario - South Central Region is a small non for profit association whose purpose is to provide well organized, and professionally supervised, peer-to-peer grief support programs and services for bereaved families and individuals who have lost a loved one through death. Our work environment includes: - Work-from-home...

  • Administrative Coordinator

    4 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:30AM-4:30PM 35 Hour Per Week Hybrid Working Accomodation **Education Level** Community College diploma in Office Administration or related field of study. **Career Level** 3 Years of Relevant Experience. **Job Description Number** JD1388 McMaster University's** **Competency Based Medical Education (CBME) Office** is a...

  • Program Coordinator, Pgme

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday-Friday, 8:00AM-4:00PM 35 hours/week **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **Job Description Number** JD00692 The **Post-Graduate Medical Education (PGME) Office** is a multi-faceted team that supports 60 residency...

  • Fellowships Program Coordinator

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 8:30-4:30, Monday - Friday Hybrid Schedule **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. Pay Grade: 7 Title: Fellowships Program Coordinator **About the Faculty**: McMaster University's Faculty of Health Sciences trains...

  • Coordinator, Educational Programming

    5 months ago

    Hamilton, Canada Empowerment Squared Full time

    **Empowerment Squared** 162 King William Street, Suite 103 Hamilton, ON L8R 3N9 (905) 393 5370 **Job Opportunity: Coordinator, Educational Programming (Full-time in-person 40 hours weekly)** **About the Organization** Based in Hamilton, Empowerment Squared is a Canadian charity that is building a world where everyone is empowered with the tools and...

  • Bssc Program Coordinator

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours per week, M-F 8:30am-4:30pm, evenings and weekends as needed. **Education Level** 2 year Community College diploma in Office Administration or related field. **Career Level** Requires 4 years of relevant experience. **Unit/Project Description**: For Department use only. The Black Student Success centre supports and champions the...

  • Sports Program Coordinator

    2 weeks ago

    Hamilton, Ontario, Canada YOUNG PARK MARTIAL ARTS Full time

    Job Summary: We are seeking a highly motivated and organized Sports Program Supervisor to join our team at Young Park Martial Arts. The successful candidate will be responsible for supervising professional staff, program leaders, and instructors, as well as coordinating special events and performing administrative tasks.Key Responsibilities:Supervise and...

  • Program and Events Coordinator

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** Monday - Friday, 8:30 a.m. to 4:30 p.m. **Education Level** 2 year College Diploma in Events, Communications or related field. **Career Level** Requires 3 years of relevant experience. Unit/Project Description: The **Paul R. MacPherson Institute for Leadership, Innovation and Excellence in Teaching** is a central unit which supports...

  • Residency Program Coordinator

    5 months ago

    Hamilton, Canada McMaster University Full time

    **Schedule** 35 hours weekly, M-F **Education Level** 2 year Community College diploma in Business Administration, or related field. **Career Level** Requires 3 years of relevant experience. Should the successful applicant be a Unifor Unit 1 bargaining unit member, who meets the eligibility conditions of Article 19.02 of the Unifor Unit 1 Collective...

  • Fitness Program Coordinator

    4 weeks ago

    Hamilton, Ontario, Canada YWCA Hamilton Full time

    Job Title: Fitness Program CoordinatorAt YWCA Hamilton, we are seeking a highly motivated and experienced Fitness Program Coordinator to lead our group fitness classes and develop high-quality health and wellness programs that meet the needs of our members and community.Key Responsibilities:Lead a variety of group fitness classes, including Aqua Fitness,...

  • Fitness Program Coordinator

    4 weeks ago

    Hamilton, Ontario, Canada YWCA Hamilton Full time

    Job Title: Fitness Program CoordinatorAt YWCA Hamilton, we are seeking a highly motivated and experienced Fitness Program Coordinator to lead our group fitness classes and develop high-quality health and wellness programs that meet the needs of our members and community.Key Responsibilities:Lead a variety of group fitness classes, including Aqua Fitness,...

  • Land Use Planning Coordinator

    2 months ago

    Hamilton, Ontario, Canada City of Hamilton Full time

    Job SummaryThe City of Hamilton is seeking a highly skilled Senior Planner to join our Development Planning team. As a key member of our team, you will be responsible for administering and processing development applications, providing expert land use planning and development advice, and directing project teams to analyze and report on development and...