Office Manager

2 weeks ago


Oakville, Canada Fieldgate Retirement Living Full time

**Company: Vistamere Fieldgate Living Inc**

**Location: 380 Sherin Dr, Oakville, ON L6L 4J3**

**Position: Office Manager**

Fieldgate Retirement Living is part of Fieldgate Properties, a full-service real estate investment, property and asset management company. We focus on the acquisition, development and management of retirement communities. From new builds to redevelopment and expansion, Fieldgate has a vast portfolio of projects either currently under development or completed throughout the GTA.

We are looking to hire an Office Manager to working out of our Oakville location. The Office Manager will be responsible for supporting the General Manager and management team on site, as well as the accounting department at the Support Office.

**This position is a four days per week temporary position starting immediately and ending September 13, 2024 with the possibility of turning permanent**.
- Enter all AP invoices in YARDI - ensure all approval and coding processes are followed
- Reconcile petty cash and credit card statement.
- Set-up new vendors in YARDI
- Calculate monthly billing for residents (recurring monthly charges and ancillary charges) and process charges in Yardi.
- Prepare, distribute/mail monthly resident statement
- Prepare move-out calculations, ensuring all forms are complete and accurate
- Maintain resident files
- Prepare resident rent increase calculations and letters
- Respond to resident and family billing inquiries.
- Assist in preparing payroll - ensuring employee time from Day Force is accurate.
- Prepare reports required by head office for month end closing
- Other relevant duties as required.

**Minimum Requirements**:

- University or College certificate or diploma in accounting with minimum 1-2 years’ experience.
- Experience in the Seniors housing or residential real estate industries would be considered an asset.
- Experience using Yardi Voyage would be an asset
- Experience with AP processing
- Intermediate to advance excel skills
- Good Microsoft Office skills
- Excellent English language communication abilities, both written and verbal.
- Superior attention to detail
- Excellent team player.

**Job Types**: Full-time, Fixed term contract
Contract length: 7 months

**Salary**: $27.00-$28.25 per hour

Expected hours: 30 per week

**Benefits**:

- On-site parking

Schedule:

- Day shift

Work Location: In person

Application deadline: 2024-03-15
Expected start date: 2024-03-04


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