Office Manager
4 months ago
GraceMed is a growing organization that offers a wide range of plastic and cosmetic surgeries, aesthetic procedures, and medical-grade skincare at multiple locations. Our purpose is to help a growing number of patients realize their true self, whether through cosmetic surgery, dermatology, medical aesthetics, or hormonal health services. We are a caring organization with world-class medical professionals, that incorporates state-of-the-art technology with industry-leading procedures to provide best-in-class care for patients.
This is an exciting opportunity for a motivated, detail-oriented, team player to use their office management expertise at our central office in Oakville, Ontario. We are looking for someone who will thrive in a fast-paced environment and leverage their excellent organizational and communication skills to oversee the operations of our office and provide administrative support to the team.
The Office Manager will also serve as the main point of contact for the GraceMed Team by greeting all visitors and directing them as necessary for meetings or appointments, answering phones, ensuring that the office is maintained and well kept, managing meeting room schedules, shipping, and receiving of all deliveries, ordering, and organizing supplies.
**Responsibilities:
- Oversee and support the administrative duties in the central office to ensure that the office is running smoothly
- Coordinate office supply purchasing, including maintaining and monitoring inventory (coffee, tea, and beverages, toner and copier, paper stock, office supplies, etc.)
- Offer strong customer support by greeting all guests and directing them as necessary for meetings or appointments, answering and directing phone calls, and serving as a main point of contact for our office
- Provide administrative support to the Executive Leadership tea, including calendar management, travel booking, catering, and other meeting requirements
- Provide other administrative support as necessary, including scheduling group meetings, maintaining calendars, doing research, and creating reports
- Support the Finance Team with data entry related to accounts payable
- Work with the People & Culture team to develop and implement office policies by developing office procedures and standards and other on-going projects
- Actively participates in the planning and execution of company events
- Other relevant duties as assigned
**Qualifications**:
- 3+ years of experience in office management and administration support in a fast-paced corporate environment
- Excellent organizational skills with an ability to meet deadlines and manage multiple priorities
- Strong computer proficiency with experience in MS Office Suite (Microsoft Outlook, Excel, PowerPoint, Teams)
- High level of accountability
- Enthusiastic and friendly, with a demonstrated customer-centric orientation and strong verbal and written communication skills
- Corporate professional demeanor
- Self-directed with the ability to operate with mínimal direct supervision
- Detail oriented with the capability to proof and edit documents for accuracy
- Ability to analyze and problem solve various issues of a time sensitive or confidential nature
**Employee Benefits**:
- Competitive salary
- Employee benefits plan
- Staff discount on medical-grade skin care and aesthetic services
- Warm and personable team-based atmosphere
- Career development opportunities
-
Medical Office Coordinator
2 weeks ago
Oakville, Ontario, Canada Surgeon's Office] Full timeJob DescriptionWe are seeking an experienced and energetic Medical Administrative Assistant to join our busy Surgeon's Office team.The ideal candidate will have a minimum of 5 years of medical experience and strong computer skills. Key responsibilities will include:Providing exceptional administrative support to our medical teamManaging patient records and...
-
Medical Office Coordinator
2 weeks ago
Oakville, Ontario, Canada Surgeon's Office] Full timeJob DescriptionWe are seeking an experienced and energetic Medical Administrative Assistant to join our busy Surgeon's Office team.The ideal candidate will have a minimum of 5 years of medical experience and strong computer skills. Key responsibilities will include:Providing exceptional administrative support to our medical teamManaging patient records and...
-
Dental Office Coordinator
2 weeks ago
Oakville, Ontario, Canada Tanglewood Dental Office Full timeAbout Tanglewood Dental OfficeTanglewood Dental Office is a professional dental practice dedicated to delivering high-quality care to our patients. Our team of experienced dentists and support staff are committed to providing a comfortable and convenient experience for all our patients.Job SummaryWe are seeking a highly organized and detail-oriented Dental...
-
Dental Office Coordinator
2 weeks ago
Oakville, Ontario, Canada Tanglewood Dental Office Full timeAbout Tanglewood Dental OfficeTanglewood Dental Office is a reputable dental practice dedicated to providing exceptional patient care in a comfortable and convenient setting.Job SummaryWe are seeking a highly skilled and organized Dental Receptionist to join our team. The successful candidate will be responsible for:Appointment scheduling and...
-
Dental Office Coordinator
2 weeks ago
Oakville, Ontario, Canada Tanglewood Dental Office Full timeAbout Tanglewood Dental OfficeTanglewood Dental Office is a reputable dental practice dedicated to providing exceptional patient care in a comfortable and convenient setting.Job SummaryWe are seeking a highly skilled and organized Dental Receptionist to join our team. The successful candidate will be responsible for:Appointment scheduling and...
-
Dental Office Coordinator
2 weeks ago
Oakville, Ontario, Canada Tanglewood Dental Office Full timeAbout Tanglewood Dental OfficeTanglewood Dental Office is a reputable dental practice dedicated to providing exceptional patient care in a comfortable and convenient setting.Job DescriptionWe are seeking a highly organized and customer-focused Dental Receptionist to join our team. As a key member of our front desk team, you will be responsible...
-
Dental Office Coordinator
2 weeks ago
Oakville, Ontario, Canada Tanglewood Dental Office Full timeAbout Tanglewood Dental OfficeTanglewood Dental Office is a reputable dental practice dedicated to providing exceptional patient care in a comfortable and convenient setting.Job DescriptionWe are seeking a highly organized and customer-focused Dental Receptionist to join our team. As a key member of our front desk team, you will be responsible...
-
Financial Planning Manager
2 weeks ago
Oakville, Ontario, Canada Regional Office Full timeJob SummaryWe are seeking a highly motivated and experienced professional to join our Regional Office as a Financial Planning Manager. The successful candidate will be responsible for overseeing the financial planning and analysis processes, including budgeting, forecasting, and financial reporting.Key ResponsibilitiesDevelop and maintain comprehensive...
-
Financial Planning Manager
2 weeks ago
Oakville, Ontario, Canada Regional Office Full timeJob SummaryWe are seeking a highly motivated and experienced professional to join our Regional Office as a Financial Planning Manager. The successful candidate will be responsible for overseeing the financial planning and analysis processes, including budgeting, forecasting, and financial reporting.Key ResponsibilitiesDevelop and maintain comprehensive...
-
Financial Planning Manager
6 days ago
Oakville, Ontario, Canada Regional Office Full timeJob SummaryWe are seeking a highly skilled Financial Planning and Analysis Manager to join our Regional Office team. The successful candidate will be responsible for overseeing the financial planning and analysis processes, including budgeting, forecasting, and financial modeling.Key ResponsibilitiesDevelop and maintain comprehensive financial models,...
-
Financial Planning Manager
6 days ago
Oakville, Ontario, Canada Regional Office Full timeJob SummaryWe are seeking a highly skilled Financial Planning and Analysis Manager to join our Regional Office team. The successful candidate will be responsible for overseeing the financial planning and analysis processes, including budgeting, forecasting, and financial modeling.Key ResponsibilitiesDevelop and maintain comprehensive financial models,...
-
Financial Planning
4 months ago
Oakville, Canada Regional Office Full timeJob Summary We are looking for a highly motivated individual to join our Finance team. The Manager of Financial Planning & Analysis will oversee the processes for budgeting, financial forecasting, regional and divisional analytics, and variance analysis. This position will report to the Vice President of Finance and work closely with Divisional...
-
Office Manager
3 months ago
Oakville, Canada Prestige Recruiting Solutions Full timePrestige Recruiting Solutions has partnered with our client to recruit for an **Office Manager **based in Oakville. Our client, a well-established, award-winning Canadian company, is looking to hire an experienced Office Manager. The Office Manager will oversee reception and administration functions at their Oakville location as well as support the...
-
Office Manager
2 days ago
Oakville, Ontario, Canada CARS BY JATIN Full timeJob Title: Office ManagerCARS BY JATIN is seeking an experienced Office Manager to join our team. As an Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key Responsibilities:Administrative Support: Provide administrative support to...
-
Office Manager
3 days ago
Oakville, Ontario, Canada CARS BY JATIN Full timeJob Title: Office ManagerCARS BY JATIN is seeking an experienced Office Manager to join our team. As an Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key Responsibilities:Administrative Support: Provide administrative support to...
-
Office Manager
1 day ago
Oakville, Ontario, Canada CARS BY JATIN Full timeJob Title: Office ManagerCARS BY JATIN is seeking an experienced Office Manager to join our team. As an Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key Responsibilities:Administrative Support: Provide administrative support to...
-
Office Manager
1 day ago
Oakville, Ontario, Canada CARS BY JATIN Full timeJob Title: Office ManagerCARS BY JATIN is seeking an experienced Office Manager to join our team. As an Office Manager, you will be responsible for overseeing the day-to-day operations of our office, ensuring that all administrative tasks are completed efficiently and effectively.Key Responsibilities:Administrative Support: Provide administrative support to...
-
Office Manager
3 months ago
Oakville, Canada Family Enterprise Canada Full time**Job Title**:Bookkeeper & Office Manager **Main Purpose of the Job**: The Family Enterprise Canada (FEC) Bookkeeper & Office Manager will be responsible for full cycle bookkeeping duties and general office management and administrative duties. It is expected that the bookkeeping duties comprise 3 days per week and the office management duties are to fill...
-
Office Manager
7 days ago
Oakville, Ontario, Canada Monga and Monga Inc. Full timeAbout the RoleMonga and Monga Inc. is seeking a highly organized and detail-oriented Office Manager to join our team. As an Office Manager, you will be responsible for ensuring the smooth operation of our office, including administrative tasks, personnel management, and facilities maintenance.Key ResponsibilitiesAdministrative Support: Provide administrative...
-
Office Manager
7 days ago
Oakville, Ontario, Canada Monga and Monga Inc. Full timeAbout the RoleMonga and Monga Inc. is seeking a highly organized and detail-oriented Office Manager to join our team. As an Office Manager, you will be responsible for ensuring the smooth operation of our office, including administrative tasks, personnel management, and facilities maintenance.Key ResponsibilitiesAdministrative Support: Provide administrative...
