Administrative Assistant

4 weeks ago


Burnaby, Canada MoveUP Full time

**SALARY: $2,737.82 bi-weekly**

**HOURS OF WORK: 8:30am to 4:30pm, Monday to Friday**

Salary and benefits will be in accordance with the MoveUP/USW2009 collective agreement.

**Primary Duties and Responsibilities/Critical Tasks**:
The following are key operational duties, but are not limited to these administrative functions:

- Assist Union Representatives by setting up and maintaining bargaining unit files; compiling grievance information; updating membership information; maintaining contact lists.
- Contact Union Job Stewards and Executive Councilors and make arrangements for meetings and travel arrangements.
- Compose, prepare, format, and type correspondence, reports, forms and other documentation.
- Perform receptionist and switchboard duties as required
- Answer and direct incoming telephone calls and operating related telephone equipment.
- Perform general office duties as required.
- Input and maintenance of data and data related systems.
- Other duties as required.

**Qualifications**:

- 2-4 years of previous administration/reception experience working in a fast-paced environment
- Good time management, scheduling and organizational skills.
- Be able to multi-task with a strong attention to detail
- Excellent oral and written communication skills
- Excellent interpersonal communication skills that is clearly evident both in person and over the phone
- Be able to speak using clear, professional language and answer the telephone using appropriate telephone etiquette
- Have demonstrated ability to be proactive and self-starting and work in a team based environment
- Accurate keyboarding skills of 60 wpm
- Proficiency in Microsoft Word, Excel, and data entry
- Experience in use of general office equipment
- Experience with UnionWare and Laserfiche an asset
- Ability to take direction and work under pressure
- Be able to sit for an extended period of time
- Demonstrated interest and/or participation in trade union activities essential

**Job Types**: Full-time, Fixed term contract
Contract length: 2 months

**Salary**: $5,475.64 per month

Schedule:

- 8 hour shift
- Monday to Friday

Work Location: In person

Application deadline: 2023-04-19



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