![British Columbia Institute of Technology (BCIT)](https://media.trabajo.org/img/noimg.jpg)
Administrative Assistant
1 week ago
-
Learning Teaching Centre is currently seeking a
-
temporary, full-time (1.0
FTE
) Administrative Assistant. This position is responsible for providing administrative and front line customer service to clients and staff of the Learning and Teaching Centre (LTC). This position also assists the Faculty Development Coordinator with the coordination and organization of instructional development as well as supporting academic and administrative functions within the LTC.
Duties & Responsibilities
DUTIES
&
RESPONSIBILITIES:
- Responds to telephone, in person, written and electronic mail requests for information from faculty and staff about instructional development activities and programs.
- Processes registrations of faculty, staff and external people into instructional development programs or activities by compiling and entering the registration information into a database program and organizing to keep details in an easily accessible format. Processes registration fees as necessary where payment of fees accompanies registration.
- Assists the faculty development coordinator with determining the logistics of instructional development programs, meetings and events.
- Arranges meetings and appointments for the faculty development coordinator with individuals and/or advisory committee members, including booking rooms, computer labs, for programs, meetings and events.
- Corresponds with instructors, invited speakers, facilitators and participants, and makes arrangements for hotel, parking, and travel, as necessary.
- Arranges and follows up on Audio Visual requirements for meetings and PD activities by consulting with facilitators and coordinator as required.
- Provides administrative support for instructional and faculty development committees
- Maintains a primary role in supporting the Administrative Supervisor in organizing LTC internal and external events
- Arranges catering services for Faculty Development workshops.
- Ensures appropriate materials are available for meetings and LTC events.
- Proofreads promotional copy and workshop materials.
- Drafts, processes, and distributes correspondence, agendas, minutes and reports for the coordinator.
- Receives and sends material via mail and courier.
- Performs data entry as required (including survey systems).
- On a monthly basis, summarizes program evaluations and assists with the generation of evaluation reports.
- Collates and distributes registration packages, evaluation forms, and workshop materials.
- Compiles statistics on Faculty Development activity and checks reports issued by the Coordinator for accuracy.
- Determines eligibility, generates and records certificates issued by the department.
- Acts as a recorder for committees and meetings as required by taking and transcribing minutes, to be duplicated and distributed.
- Works with media production and course development teams to provide close captioning of media or similar services to support universal design for learning (UDL).
- Assists the Assistant to the AVPESI, Faculty Development Coordinator, or other administrative staff as needed.
- Provides backup for the Assistant to the AVPESI and other administrative staff as needed.
- Assists with formatting, word documentation, and spreadsheets as needed.
Undertakes related duties as assigned, consistent with the job grade of this position.
Qualifications
QUALIFICATIONS:
Definition:
The qualifications section for this position was developed using the approved job evaluation plan, agreed to between the BCGEU and BCIT.
-
Education:
Experience:
- Requires two (2) years' general experience plus up to one year's practical current experience on this or related jobs inside or outside the Institute.
Software/Computer Application(s) and Expertise:
- Advanced level MS Office programs including Excel. Excellent skills with online registration systems and professional survey systems.
- Accurate keyboarding skills of 60 wpm.
Communication/Interpersonal Skills:
- Excellent interpersonal, oral and written communication skills.
- Proven ability to work as an effective member of a team.
- Ability to handle confidential/sensitive information with discretion.
Administrative Skills (e.g. prioritizing, minute taking, wp speed, etc.)
:
- Excellent attention to detail, proofreading and organizational skills.
- Ability to determine own priorities and schedule complex activities.
- Good knowledge of standard office practices, methods and equipment.
Other Skills/Abilities:
- Strong analytical reasoning and problem solving skills.
- Ability to work independently
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Lex Engineering Inc Full timeJR. ADMINISTRATIVE ASSISTANTREPORTS TO Vice President, Lex EngineeringREVIEWEDROLEThe Junior Administrative Assistant will be responsible for a wide variety of administrative duties in support of the Vice President and other senior-level engineers.Responsibilities include typical administrative duties and more complex functions: management of calendars,...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada CoCo Fresh Tea & Juice Full timeJob SummaryAs an Administrative Assistant, you will perform a variety of administrative and clerical tasks, including providing support to our managers and employees, assisting in daily office needs and managing our company's general administrative activities.If you are an individual who likes new challenges and enjoys multitasking, this job is for youRoles...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Miles Employment Group Full timeMiles HR has a 2 month+ contract opportunity for a highly organized and detail-oriented Administrative Assistant. The ideal candidate will have experience in office administration, exceptional customer service skills, and the ability to handle multiple tasks efficiently. Additionally, the successful candidate will have solid experience managing multiple...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada exp Full timeAdministrative Assistant - Temporary**Burnaby, BCAt EXP, we're driven to provide innovative solutions for the world's built and natural environments. As a team of engineers, architects, designers, scientists, creators and a community of professionals, we bring diverse and talented people together to solve the world's most complex challenges. Here, you join a...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Raymond James Financial Full timeAdministrative Assistant - Casual Associate At Raymond James, __we __develop, __we __collaborate, __we __decide, __we __deliver, and __we __improve together_.Raymond James Ltd. is Canada's leading independent investment dealers offering high quality investment products and services to Canadians seeking customized solutions to their wealth management needs._...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Simon Fraser Student Society Full timeInternal/External Job PostingAdministrative Assistant(Part-Time, Temporary)The Simon Fraser Student Society (SFSS) is a not-for-profit organization that represents all Undergraduate Students at the Simon Fraser University (SFU). The SFSS provides our members with a broad range of advocacy work, services, and events. The vision of the SFSS is students...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada British Columbia Institute of Technology (BCIT) Full timeBCIT's- School of Business is seeking a- regular, full-time (1.0FTE) Administrative Assistant. This position provides a wide range of administrative support to the Associate Dean's office, including ensuring the smooth and efficient operations, answering telephone enquiries, maintaining calendars, composing a variety of correspondence, gathering information...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada British Columbia Institute of Technology (BCIT) Full timeBCIT's SMART Operations department is seeking a regular, full time (1.0 FTE) Administrative Assistant. This position provides administrative support to the Dean, Managers, and Program Head of Applied Research as required. The position is responsible for carrying out the daily operation of the department including administrative duties and handling all...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada AMI Full timePrivate property Management company located in Burnaby is looking to hire a Administrative Assistant. This will be fulltime position with an immediate start date. Monday-Friday 9-5pmWhat you'll need to succeed: 25 years admin experience 2 year leasing experience Excellent communication skills Ability to work in a high stress/ fast paced environment Able to...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada British Columbia Institute of Technology (BCIT) Full timeBCIT's- School of Health Sciences is seeking a- regular, full-time (1.0FTE) Administrative Assistant. This position is responsible for ensuring the smooth and efficient operation of administrative support for the Dean's Office in the School of Health Sciences. Provides administrative support for the Dean and the management team of the School. Coordinates...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada British Columbia Institute of Technology (BCIT) Full timeBCIT's- School of Energy is currently seeking a- regular, full-time (1.0FTE), or- 2 regular, part-time (0.5FTE) Administrative Assistant. Applications will be considered for both full-time and/or part-time positions. Responsible for ensuring the smooth and efficient operation of administrative support for the Dean's Office in the School of Energy. Provides...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Precise ParkLink Inc. Full timeCompany Description:As Canada's parking industry leader for 30 years, our expertise in providing full-service parking solutions has evolved into urban mobility intelligence. We now innovate and support solutions required for all modes of transportation including public transit, parking, and electric car charging stations.Job Summary:The Administrative...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Metrotown Mitsubishi Full time(NOC 13110)Metrotown Mitsubishi. Is the highest rated Mitsubishi dealer in the Lower Mainland. We are looking for an experienced Administrative Assistant that is energetic, upbeat and eager to interact with others in-person, and over the phone.Responsibilities:Handle incoming and outgoing correspondence, including email, email, and phone calls, in a...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada ConeTec Full timeABOUT THE COMPANYConeTec is an international full-service geo-environmental and geotechnical site characterization contractor. We offer clients superior project management and site investigation services across the globe, with a large presence in the Americas and Australia. Adara Systems Ltd. as part of ConeTec Group. is a Burnaby, BC-based electronics...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Trans Mountain Full timeTrans Mountain operates Canada's only pipeline system transporting oil products to the West Coast. We deliver approximately 300,000 barrels of petroleum products each day through 1,150 kilometres of pipeline in Alberta and British Columbia, and 111 kilometres of pipeline in Washington state.Our Core ValuesTrans Mountain's core values - Safety, Integrity,...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Service Corporation International Full timeAll current associates must apply through "My Career" on your Workday HomepageConsider the possibilities of joining a Great Place to WorkProvides administrative support to a funeral home, cemetery, crematory or a combination of these facilities. Assists with special projects, research, and resolving problems. Schedules meetings, drafts memos, transcribes...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada British Columbia Institute of Technology Full timePosition Summary BCIT's SMART Operations department is seeking a regular, full time (1.0 FTE) Administrative Assistant. This position provides administrative support to the Dean, Managers, and Program Head of Applied Research as required. The position is responsible for carrying out the daily operation of the department including administrative duties...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Svante Full timeWho are we?Svante is a rapidly growing clean energy technology company making commercial-scale carbon capture and removal a reality and enabling global industries to play offense in the fight against climate change that will accelerate the global transition to a lower-carbon economy. The growing success of our company is owed to our commitment to our people,...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Accurate Effective Bailiffs Full timeAbout Us:, we have forty five plus years experience in the debt recovery and Court Bailiff businesses. The Company is a results-oriented organization committed to offering the highest quality of service to our clients. Our professional approach to debt recovery has earned us an outstanding reputation and respect in the industry.What We Are Looking For:We are...
-
Administrative Assistant
1 week ago
Burnaby, British Columbia, Canada Blue Line Solutions Full timeWe are a wholesale company specializing in importing and distribution in Canada and the United States.We are looking for a well-organized person with excellent communication skills, who can prioritize their work. Previous experience is an asset for this position, but an entrepreneurial spirit and outstanding work ethic are even more important.The Office...