Administrative Assistant

7 months ago


Markham, Canada Integrated Utility Services Inc. Full time

Responsibilities:

- Provide administrative support to ensure efficient operation of the office
- Answer and direct phone calls, take messages, and handle correspondence
- Manage office supplies, equipment, and inventory
- Greet and assist visitors in a professional and friendly manner
- Schedule appointments and maintain calendars
- Perform data entry and maintain electronic and hard copy filing systems
- Coordinate meetings, conferences, and travel arrangements
- Assist with bookkeeping tasks such as invoicing, accounts payable/receivable, and payroll
- Conduct research and compile data as needed

Qualifications:

- Proven experience as an administrative assistant or in a related role
- Proficient in Microsoft Office Suite (Word, Excel, PowerPoint)
- Strong computer skills with the ability to learn new software programs quickly
- Excellent written and verbal communication skills
- Highly organized with strong attention to detail
- Ability to multitask and prioritize tasks effectively
- Knowledge of office management systems and procedures
- Familiarity with basic accounting principles and QuickBooks is a plus
- Experience working in a medical or dental office is preferred but not required

Please note that this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities, and activities may change at any time with or without notice.

**Salary**: $16.55-$20.00 per hour

Expected hours: 8 per week

**Benefits**:

- Casual dress
- Dental care
- Extended health care

Flexible Language Requirement:

- French not required

Schedule:

- Monday to Friday

Supplemental pay types:

- Overtime pay

**Education**:

- Secondary School (preferred)

**Experience**:

- Front desk: 1 year (preferred)
- Administrative experience: 1 year (preferred)

**Language**:

- Mandarin (preferred)

Ability to Commute:

- Markham, ON L3R 3L4 (required)

Ability to Relocate:

- Markham, ON L3R 3L4: Relocate before starting work (required)

Work Location: In person


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