Office Coordinator
7 months ago
**Company Operating name**: MXL Engineering & Associates
**Company Legal name**:MXL Engineering & Associates Inc
**Business/Employment address**:1649 St Clair Ave W, Toronto, ON M6N 1H7
**Title of the position/NOC**:Office Coordinator
**NOC TEER** 13100
**Terms of employment**:Full-time (30 hours per week), permanent position
**Language of work**: English
**Wage**: CAD $27.00 per hour
**Benefits offered**:Extended health benefits
**Location of work**:1649 St Clair Ave W, Toronto, ON M6N 1H7
**Work site environment**: office
**COMPANY’S INFORMATION**
Through a unique combination of engineering, construction and design disciplines and expertise, MXL delivers world class infrastructure solutions to customers and stakeholders across a broad range of industry sectors.
**Job Duties and Responsibilities**:
- Create, update guidelines and instructions to implement administrative operations, procedures, and timelines for various construction projects;
- Supervise and coordinate office administrative procedures while also assessing and implementing new procedures, establish work priorities for various construction projects;
- Carry out administrative activities;
- Co-ordinate and plan for materials supply needed for the office and the construction projects by approving quotes, placing orders, and following up with suppliers;
- Implement and oversee timelines provided by the project scheduler and coordinate updates and changes of timeline;
- Establish priorities for tasks, delegate work to support staff, train staff, and ensure adherence to deadlines and procedures;
- Conduct analyses and oversee administrative operations related to budgeting, contracting, and project planning and management;
- Assist in preparing and maintaining inventory and budget controls, approving and issuing monthly payments as applicable;
- Update and maintain the internal operating system (Monday and NextCloud);
- Gather data and create regular and special reports, controls and correspondences;
- Coordinate the completion of a construction project by facilitating communication between the technical team (including engineers, project designer, project scheduler, and site supervisor), various internal staff and various external actors;
**Necessary Skills and Qualifications**:
**Education**
- Post-secondary education in business administration: a university degree or college diploma
**Experience**
- 2 to 3 years of full-time work experience as office coordinator or administrative officer;
- Relevant/Senior work experience as office coordinator or administrative officer in a construction or construction-related business is considered an asset.
**Skills**:
- Strong skills in Project management software (Monday and NextCloud), MS Office, MS Project, MS Excel, MS Outlook, MS PowerPoint & Teams.
**Assets**:
- Familiarity with AutoCad, Revit;
- You are a Canadian citizen, a permanent or a temporary resident of Canada.
- You have a valid Canadian work permit.
**How to apply**
This job posting includes screening questions. Please answer the following questions when applying:
- Are you currently legally able to work in Canada?
- Are you willing to relocate for this position?
- Do you have previous experience in this field of employment?
- What is the highest level of study you have completed?
**Salary**: $27.00 per hour
Expected hours: 30 per week
**Benefits**:
- Extended health care
Work Location: In person
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