Administrative Assistant

1 month ago

Ottawa, Canada Canadian Air Transport Security Authority Full time

The Canadian Air Transport Security Authority (CATSA) has one (1) exciting indeterminate opportunity within the Corporate Services and Legal branch at CATSA HQ.

This position represents an opportunity for career-driven individuals seeking a position within an organization that inspires growth and promotes excellence to make a difference and contribute to CATSA’s unique culture as it strives to excel in air transport security.

**Why is CATSA a great fit for you?**

CATSA is world leader in aviation security and screening with a mandate to protect the public. A Crown corporation, it features a mix of public service and private sector diverse backgrounds in which is reflective of the varied background of its employees. CATSA encourages innovation and creativity and offers a healthy and diverse workplace where employees work in an environment where they can be their true selves and feel energized and proud.

If you are a motivated professional seeking a position within a multifunctional and collaborative environment and you are looking for the next great adventure, CATSA is the place for you

**Summary of responsibilities**:
The Administrative Assistant is responsible for providing effective and efficient administrative support to the department, Branch, and Board of Directors. The Administrative Assistant performs all other duties and responsibilities related to the position as required.

**What you need to succeed**

**To qualify for the position, you must have**:

- Successful completion of a high school or college diploma with relevant experience in the field of Office administration.
- One (1) to two (2) years of experience providing administrative support duties to management and/or teams.
- Experience in layout and formatting complex reports, correspondence, charts, tables and other documents.
- Experience processing invoices.
- Experience maintaining budget spreadsheets.
- Experience tracking and maintaining data on various activities, projects and initiatives.
- Knowledge of methods, techniques and practices related to general administration and secretariat support planning and coordination.
- Knowledge of protocols when working within senior executive office and when dealing with management and other senior government/industry stakeholders.
- Advanced knowledge of data and reporting tools required for the role.
- Advanced knowledge and experience with Microsoft Office Suite.

**This position is best suited to individuals with the following skills and abilities**:

- Ability to multi-task and manage priorities efficiently; ensure files are up-to-date.
- Ability to anticipate others’ needs and proactively act upon this knowledge.
- Ability to communicate (oral and written) in a clear and concise manner.
- Tactful, cooperative and discreet.
- Strong attention to detail.
- Ability to work independently and collaboratively as part of a team.
- Experience in coordinating travel or event arrangements, and preparing and processing claims and invoices.
- Experience in implementing, monitoring and identifying areas for improvement with respect to administrative processes, filing, tracking and bring forward systems.
- Experience in taking meeting minutes thoroughly.

**Valuable skills include**:

- Knowledge of CATSA's mandate and priorities, as well as an awareness of relevant legislation affecting CATSA.
- Knowledge of the aviation industry and the related regulatory and security issues.

**Specific work requirements**
- Ability to work overtime as required;
- Ability to travel as required
- Language Profile: Bilingual CBCC;
- Ability to obtain and maintain a Secret security clearance; and
- Be a Canadian citizen or permanent resident.

**How to apply**:
**Additional information**:
CATSA is dedicated to an inclusive selection process and work environment. If you require an accommodation, please advise the Human Resources representative when you are invited to meet with us regarding this employment opportunity.

**Inclusion & Diversity**
- Taleo ID:
**2069**
- Language Requirements:
**Bilingual Imperative**
- Job category:
**Corporate Services**
- Hiring Pay Range:
**$50,428 - $63,035**
- Staffing Method:
**Indeterminate Vacancy**
- # of openings:
**1**
- Position reports to:
**Ottawa - Head Office**
- Posting Date:
**23/01/24**
- Working Location:
**Ottawa**
- Application Deadline:
**06/02/24**
- Working Location Category:
**Hybrid

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