Administrative Assistant

2 weeks ago


Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full time

Hello,

The Department of Surgery is currently looking for a **Full-Time, Temporary **(1-year with possibility of permanency) Administrative Assistant within the division of Thoracic. Please see below for the details.

The employee will frequently interact with patients, Administrative Assistants, Surgeons, Trainees, Nurses, and other hospital staff. Under the general direction of the Division and the Surgeon(s), the employee is responsible to perform a full range of administrative/clinical support services. This will include but is not limited to:
Clinical Administrative Assistant Duties
- Scheduling OR’s
- Updating and maintaining patient records
- Scheduling patient appointments (clinics and special tests)
- Scheduling meetings
- Updating calendars
- Performing other administrative tasks as required for a clinical environment
- Divisional Executive Assistant Duties

Additional Temporary Duties
- Coordinating all divisional meetings - Microsoft Teams invites, conference room bookings, catering, arranging audiovisual support when necessary, preparing agenda, distributing minutes, and following up on action items as required
- Coordinating and making appropriate arrangements for visiting physicians and/or professors
- Assisting with the preparation of presentations and divisional reports
- Assisting with the onboarding process for Physicians
- Assisting with managing the divisional on-call schedule, divisional master schedule, and OR schedule
- The main administrative liaison with the Department of Surgery Executive Office for divisional administrative requests

**QUALIFICATIONS**
- Completion of a High School Diploma
- Completion of a community college medical administrative/secretarial diploma program or equivalent experience
- Minimum of 2 years of experience as an Administrative Assistant within a clinical environment
- Strong knowledge of MS Word, Excel and Outlook and PowerPoint
- Knowledge of Adobe and EPIC is preferred
- Experience using Right Fax
- Excellent organizational, prioritization and time-management skills required to work independently in a very busy clinical environment
- Strong interpersonal and verbal communication skills
- Must have ability to multi-task with an attention to detail, demonstrating organizational, prioritization, and time-management skills
- Ability to work well with mínimal supervision
- Demonstrates initiative, tact and diplomacy
- Ability to handle highly sensitive and confidential information
- Ability to work well with others
- Bilingualism in French and English is an asset

**COMMENTS TO APPLICANT**
- The Department of Surgery is an equal opportunity employer. Upon request, accommodations due to a disability are available throughout the selection process._

**Job Types**: Full-time, Fixed term contract
Contract length: 12 months

**Salary**: $24.46-$29.23 per hour

Schedule:

- 8 hour shift
- Day shift
- Monday to Friday
- No weekends

**Experience**:

- Medical Administrative Assistant: 2 years (preferred)
- Epic EMR: 1 year (preferred)

Work Location: In person

Application deadline: 2023-05-17



  • Ottawa, Canada Real Estate Administrative Assistant Full time

    **Salary**: $45,000.00-$57,000.00 per year **Benefits**: - Paid time off Flexible Language Requirement: - French not required Schedule: - Monday to Friday Supplemental pay types: - Bonus pay - Overtime pay Ability to commute/relocate: - Ottawa, ON K1Y 0Z7: reliably commute or plan to relocate before starting work (required) **Education**: -...


  • Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full time

    Hello, The Department of Surgery is currently looking for a **Full-Time, Permanent **Administrative Assistant within the division of Thoracic surgery. Please see below for the details. The employee will frequently interact with patients, Administrative Assistants, Surgeons, Trainees, Nurses, and other hospital staff. Under the general direction of the...


  • Ottawa, Canada The Department of Surgery, The Ottawa Hospital Full time

    Hello, The Department of Surgery is currently looking for a **Full-Time, Permanent **Administrative Assistant within the division of Thoracic surgery. Please see below for the details. The employee will frequently interact with patients, Administrative Assistants, Surgeons, Trainees, Nurses, and other hospital staff. Under the general direction of the...


  • Ottawa, Canada Pinchin Ltd. Full time

    **Administrative Assistant** **Ottawa, ON** Today is the day to boost your career! Pinchin is seeking an Administrative Assistant to join our team in our Ottawa office. The Administrative Assistant will assist with general office duties. This is a fast-paced position requiring a pleasant, helpful demeanor, excellent communication skills and the ability to...


  • Ottawa, Canada Larga Baffin Full time

    **Company Overview|** A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing our...


  • Ottawa, Canada First Nations Financial Management Board Full time

    **Position Overview** Reporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with...


  • Ottawa, Canada IBISKA Full time

    Job Opening for an Administrative Assistant Timeframe: ASAPNote: Preference will be given to Indigenous IndividualsOnaki-IBISKA JV is looking for a full-time administrative assistant to augment our team effective immediately. The selected individual will work within IBISKA’s office in collaboration with our Finance and Administration Team. The selected...


  • Ottawa, Ontario, Canada Larga Baffin Full time

    Salary: $21.00Company Overview|A full-service boarding home for residents of the Baffin Region of Nunavut. Located in Ottawa, our goal is to provide, within the limits of our mandate, the best possible atmosphere and service to our clients needing specialized medical care not available in their home communities. At Larga Baffin, we are committed to providing...


  • Ottawa, Ontario, Canada The First Nations Financial Management Board (FMB) Full time

    Position OverviewReporting to the Office Manager, the Administrative Assistant is responsible for providing administrative assistance and general office services to the Corporate Services business line. The Administrative Assistant is primarily an internally focused position, however as requested, this position may liaise and build relationships with various...


  • Ottawa, Canada March of Dimes Canada Full time

    **Location/**Lieu: Ottawa, ON **Position/**Poste: Administrative Assistant **Duties/**Fonctions: The Administrative Assistant is responsible for providing a wide range of administrative support for the Employment Services (ES) department including but not limited to: - Performing a wide variety of administrative duties including but not limited to:...


  • Ottawa, Canada Ottawa Institute of Cognitive Behavioural Therapy Full time

    **HIRING: ADMINISTRATIVE ASSISTANT** The Ottawa Institute of Cognitive Behavioural Therapy (OICBT) is looking for Administrative Assistants (part-time). Main duties include, among others, interacting with clients, scheduling appointments, client file management, billing, document production, taking part in multidisciplinary meetings, as well as some report...


  • Ottawa, Canada Algonquin College Full time

    Department: Student Support Services (Health and Wellness) (Jeffrey Agate) Position Type: Part-Time Support Salary Range: $26.15-$30.30-Hourly Scheduled Weekly Hours: 24 Anticipated Start Date: November 13, 2023 Length of Contract: Posting Information Posting Closing Date: November 9, 2023 Please note: jobs are posted until 12:01 am on the job closing...


  • Ottawa, Canada Vitality Rehabilitation Group Full time

    Vitality Rehabilitation Group, a multidisciplinary healthcare organization, is dedicated to providing outstanding rehabilitation services through a team of experienced healthcare professionals. Currently, we are seeking a detail-oriented, proactive Multilingual Administrative Assistant to support our Management Team with an administrative and operational...


  • Ottawa, Canada Beaver Maids Full time

    Beaver Maids is looking for an experienced, full-time Administrative Assistant to support our busy company. **Responsibilities**: - Provides administrative assistance to the management through independent handling of correspondence, documents, planning and scheduling - Prepares correspondence, short letters, memos - Serves as an interface between the CEO,...


  • Ottawa, Canada Emerging Minds Children's Programs Full time

    Emerging Minds is a treatment centre for children and youth, including children on the autism spectrum. We are seeking a qualified individual to the position of Administrative Assistant. The Administrative Assistant will work in a team environment, contributing to the efficient day to day operations of the Emerging Minds office, and supporting the work of...


  • Ottawa, Canada MKP Professional Corporation Full time

    Administrative Assistant - Join Our Fast-Paced Accounting Team in Ottawa! Are you looking for a dynamic administrative support role in a fast-paced accounting firm? Look no further! At MKP, we're dedicated to delivering exceptional service to our clients, and we're seeking an Administrative Assistant to play a pivotal role in supporting our accounting team...


  • Ottawa, Canada CB Canada Full time

    Company DescriptionFounded in 1967, ADGA is a privately owned and operated Canadian company. We employ over 700 highly skilled team members who apply their knowledge and expertise in service delivery of advanced technology solutions for clients in the Defence, Security and Enterprise Computing markets across Canada.Celebrating over 50 years in business, we...


  • Ottawa, Canada The Ottawa Hospital Full time

    **Position Information**: Working in the Division of Rheumatology, the Administrative Assistant works under the direction of the attending physicians(s) supporting the "biologics clinic".- Temporary position until approximately December 05, 2025**Rotation/Shifts**: Days, 8 hour shifts. **Responsibilities**: The incumbent coordinates patient appointments,...


  • Ottawa, Canada Fenex Windows and doors Full time

    Located in Orleans, Ontario, Fenex Windows and Doors is a Fenplast subsidiary specialized in exterior doors and windows sale and installation. Our company distributes the products of the Fenplast brand, a Quebec leader in the PVC products industry. Established for more than 40 years, we are dedicated to provide unbeatable service and top quality products to...


  • Ottawa, Canada University of Ottawa Full time

    Job Type: Employee Duration in Months (for fixed-term jobs): 12 Job Family: Administrative Support of Open Positions: 1 Faculty/Service - Department: Office of Risk Management Campus: Main Campus Union Affiliation: SSUO Date Posted: May 18, 2023 Closing Date: May 29, 2023 Note: Applications will be accepted until 11:59 PM on the day prior to the...