Administrative Assistant
2 weeks ago
Administrative Assistant
Ottawa,CAN
SUMMARY OF POSITION:
Reporting to the Branch Manager, the Administrative Assistant performs administrative duties in order to support effective and efficient office operations. Job duties will include but are not limited to the following:
RESPONSIBILITIES:
Perform general administrative duties (answering the phone, taking messages, filing, composing letters/memorandums, scheduling meetings and appointments, making out charts and graphics, making copies, etc.)
Acquire, process, balance and retain daily jobsite timecard data entry & balance against log
Prepare weekly payroll jobs reports, obtained and balanced with the daily jobs reports and submit to payroll. Compile data related to the weekly payroll
Maintain a daily/weekly labor spreadsheet
Administer and maintain active/inactive employees in STS per jobsite or project Assist with data entry into Customer’s job specific site programs
Process New Hire Information and provide to Payroll/HR Maintains EH&S Training logs for all employees
Enters all A/P vouchers as well as ensure face and accurate coding of Accounts Payable Audit all Shipping/Receiving paperwork generated by Operations
Manage and monitor open POs and to perform regular clean up
Perform follow-up of files in progress with supervisor to ensure invoicing and costs are accurate; Assist with Accounts Receivable calls and collection issues
Responsible for gathering accurate and timely information in preparation of billing invoices
Prepare and issue documents related to accounts such as bills, invoices, account statements and other financial statements
Respond to customer inquiries, maintain good customer relations and solve problems
**REQUIREMENTS**:
Bilingual (French and English) would be a definite asset
Minimum High School or equivalent required. Post secondary education preferred
Minimum of 3 years of relevant office and accounting experience
Computer proficient: Microsoft Office (MS Word, MS Excel, Outlook); and other computer specific software
Excellent oral and written communication skills Customer oriented attitude
Excellent interpersonal and team building skills Ability to multitask
Strong organizational and prioritizing skills Flexibility and adaptability
Self-motivated
Reference ID: ALU-Ottawa-Administrative Assistant Job Types: Full-time, Permanent
**Benefits**:
Assurance Dentaire
Assurance Maladie Complémentaire Assurance Vie
Assurance Vision Stationnement sur place Tenue Décontractée
Schedule:
8 Heures
Du Lundi au Vendredi Question(s) de présélection:
Are you bilingual in French & English?
Expérience:
administration: 2 ans (Souhaité) Work remotely:
No
Job Ref: 136696
BrandSafway, including its subsidiaries, is an equal opportunity employer and does not discriminate on the basis of race, creed, color, national origin, religion, gender, marital status, sexual orientation, age, disability, special disabled or Vietnam or other era veteran status.
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