Environmental Administrative Assistant

4 days ago

Kitchener, Canada MTE Consultants Inc. Full time

**Come join our team We are _More Than Engineering_**

MTE Consultants Inc. has provided consulting services to communities throughout Ontario since 1985. For over 35 years, we have maintained a commitment to quality and lasting relations. Our strength is in the people we work with and the solutions we design. With 5 different offices across Ontario, our team is comprised of driven professionals at various stages of their careers - and we’re all in this together. Every day, we’re working together and collaborating on projects that are both challenging and impactful. Join a team that creates connections, drives your career and supports the community in more ways than one.

We are seeking an experienced and energetic technical administrative professional to provide support to the Environmental, Building Structures and the Toxicology / Risk Assessment Divisions. This position requires a high level of confidentiality, sound judgment, diplomacy, and understanding of the organization’s strategic priorities and the ability to thrive in a fast paced team environment.

**Responsibilities**
- Provide administrative support including formatting, proofreading, printing, copying and compiling of various reports, proposals, letters, drawings, figures and other related documents, ensuring all documentation meets client specifications, project requirements and MTE standards;
- Assist with compiling background information on projects and proposals and ensure submissions meet project manager’s requirements;
- Work closely with project managers and division managers to maintain project schedules and track workflow, as needed;
- Assist with ad-hoc reporting to respond to client inquires or to perform internal analysis;
- Coordinate logistics for meetings and attend as required; record and distribute meeting minutes;
- Attend Administrative working group meetings and work closely with other members of the administrative team;
- Process photos and create project-related deliverables ensuring adherence to MTE standards;
- Coordinate travel arrangements for the division, when required;
- Maintain and revise as required, divisional and corporate forms and templates;
- Coordinate orientation schedules and perform administrative orientations for new staff;
- Manage reception duties from time-to-time;
- Complete general housekeeping tasks (e.g. maintaining coffee machine, stocking kitchen, organizing office areas and print room);
- Maintain and order office supplies;
- Troubleshoot issues with the printers;
- Maintain collection of insurance certificates of subcontractors;
- Other related duties as assigned.

**Qualifications**
- Post-Secondary education in an Office Administration, Business Administration, or a related field;
- Minimum of five years of related experience; working in a senior administrative capacity is preferred;
- Experience working within an engineering or science related environment is preferred;
- Strong interpersonal skills involving an ability to problem solve and resolve conflict in varied interactions with external clients and internal staff;
- Ability to exercise tact and discretion in dealing with confidential issues;
- Positive attitude;
- Ability to take initiative and to multi-task in a fast paced, deadline driven environment characterized by changing priorities while attending to details;
- Strong written and verbal communication and comprehension skills;
- Organizational and time management skills;
- Accuracy and attention to detail;
- Familiarity with general office equipment including multi-line phone systems, photocopiers, binding machines, etc.;

**MTE Consultants Inc. offers a comprehensive benefit package including the following**:

- Competitive Wages
- Shared Ownership in Our Employee Owned Company
- Group RRSP Matching program
- Technical Development and Career Opportunities
- Social and Supportive Culture; and much more
- We thank all applicants; however, only those selected for an interview will be contacted. No Agencies, please._
- MTE Consultants will accommodate the needs of qualified applicants under AODA legislation in all parts of the hiring process. Should accommodation be required, please notify our Human Resources department._

**Benefits**:

- Company events
- Dental care
- Disability insurance
- Employee assistance program
- Extended health care
- On-site parking
- Paid time off
- RRSP match
- Stock options
- Vision care

Schedule:

- 8 hour shift

Ability to commute/relocate:

- Kitchener, ON N2B3X9: reliably commute or plan to relocate before starting work (preferred)

**Experience**:

- Administrative: 5 years (preferred)

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