Operations Administrator

6 months ago

Kitchener, Canada H2nanO Inc. Full time

We are seeking an** Operations Administrator **to join our growing team and enable the next phase of growth.

H2nanO is creating the next generation of water treatment and environmental technology. Each day, H2nanO’s team works to improve the safety and purity of our world’s most valuable resources. This is your opportunity to join us and contribute to creating a new, leading Canadian environmental technology innovator.-
**About The Job**:
**Location**: Kitchener, Ontario

Our Operations Administrator will support our business operations and growth. This role will be a key enabler of our teams, providing a foundation of day-to-day activities across H2nanO’s accounting, procurement, reporting, and operational administration. The Operations Administrator will ensure H2nanO is operating at high efficiency and contribute to building the next phases of our business.

**Operations Administrator Roles**:

- Assisting the Chief Financial Officer with financial planning, forecasting, and monitoring of key metrics for both commercial and research programs.
- Execution and upkeep of accounting and financial operations, such as:

- General bookkeeping, including maintaining accounts receivable and payable.
- Day-to-day monitoring and reporting for project and operations budgets.
- Preparation of monthly and annual reporting and statutory filings.
- Co-ordination of payroll, accounting, and insurance services.
- Administration of external agreements for purchasing, sales, and other legal matters.
- Continuous improvement of business operations practices, including monitoring and reporting systems.
- Assisting executive and leadership teams with operational management and new initiatives for company growth.
- Maintaining key supplier and service provider accounts, including upkeep of company procurement processes.
- Administration of staff operations, such as:

- Contracting and onboarding of new team members.
- Payroll, time-off, and human resources systems.
- Employee benefits programs.
- Team building support and workplace improvement.
- Assisting with facilities administration, including support for environment, health, and safety programs.
- Supporting technical operations teams for development of project management, resourcing, and business processes.

**About You**:
You want to work for a scaling company and are excited to build the infrastructure behind an emerging environmental technology business. You are enthusiastic about operating and improving business practices and ensuring the company runs as a well-oiled machine.

You have strong organizational and interpersonal skills, and the ability to build relationships across a diverse team. Your goal is to learn and contribute to the growth from product development to commercialization serving customers in major resource industries.

**Experience and Qualifications**:
The following education and professional experience background outlines our expectations for a well-equipped fit for the role, however ambition, openness, and excitement about helping to build a growing business are what is most valued.
- Bachelor’s degree or diploma in business and financial administration, or similar. Training or specialization in Technology, Science and Environment as a benefit.
- Strong experience and training for business accounting and bookkeeping, including management of accounts payable and receivable.
- Proficient with QuickBooks Online.
- Familiarity with Humi or similar online payroll systems.
- Knowledgable in the requirements and best practices for internal financial planning and reporting and external statutory filings.
- Proficient with Excel and use for financial administration and modelling.
- Exposure to negotiating and maintaining company insurance, employee insurance and benefits, and other operations services.
- Capability to execute sourcing, procurement, and logistics in support of technical staff operations, including vendor management.
- Highly organized and results driven, with an instinct and enjoyment for improving systems and supporting team operations.
- Background or exposure to science and technology, especially environmental technology and services, is a benefit.
- Knowledge of general business operations and best practices for technical teams, including support of training, safety and operational upkeep.

**Working at H2nanO**:
The Operations Administrator role will be based at H2nanO’s office in Kitchener, Ontario. The team is located amidst the vibrant, rapidly growing tech hub of Kitchener-Waterloo region. Kitchener provides high-quality recreational, athletic, and cultural opportunities locally, or a short trip to the Toronto area.

We support a flexible work environment that puts you at your best in and out of the workplace. We provide flexible work hours, competitive compensation, and a dynamic and supportive team environment to further your career. Our offices are accessible by transit and cycling, with a variety of nearby housing op

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