Office Administrator

6 months ago


Calgary, Canada CEGEN Environmental Group Full time

We take great pride in our well-earned reputation of offering exceptional products and service; it all starts with our great team

**Prime Directive**:
Ensure smooth operations by managing administrative tasks, facilitating communication, building strong relationships, overseeing office resources, and engaging in several accounting functions.

**What you will do**:

- Anticipate and take initiative to respond to the needs of the CEO
- Act as the first point of contact for CEGEN and SEED Homes clients and potential clients, assessing and attending to their specific needs in a timely manner
- Engage with clients on-site, touring them around the facility as necessary
- Enter invoices into QuickBooks, accounts payable, and accounts receivable
- Assist in the development of project quotations
- Arrange catering for Lunch & Learns and other internal meetings and events
- Handle incoming and outgoing correspondence
- Organize meetings and appointments
- Identify and develop new opportunities with clients
- Daily updates of Customer Relationship Management Spreadsheet
- Attend meetings and take meeting minutes as required
- Active participation in daily toolbox meetings with the potential to lead these Wellness in the absence of the Wellness Director
- Manage office supplies and equipment
- Mail pickup and delivery
- Responsible for weekly grocery shopping
- Embrace the CEGEN/SEED culture by exemplifying a positive, inclusive, healthy team environment, including efforts to establish and maintain high levels of involvement and communication with the entire team and visitors
- Uphold organization policies and standards

**What you will bring**:

- High school diploma
- Post-secondary education in business administration or related discipline is an asset
- Work experience in a manufacturing or residential building environment a big asset
- Proficiency with Microsoft 365
- Working knowledge of QuickBooks Online
- Strong written and verbal English communication skills
- Exceptional interpersonal propensity with the ability to work collaboratively across different disciplines within the company
- Strong organizational and problem-solving skills
- Strong attention to detail and highly accurate
- Ability to work effectively under pressure and keep tight timelines
- Willingness to learn about the industry and maintain current knowledge
- Exemplary organizational skills with task prioritization, multitasking and time-management techniques
- Responsive, confident, positive, adaptable, independent, self-disciplined
- Motivated, goal and solution driven, innovative
- Hospitable, sincere, friendly, and open
- Articulate and presentable
- We thank all who apply. However, only those selected for an interview will be contacted._

**Job Types**: Full-time, Permanent

**Benefits**:

- Company events
- Dental care
- Employee assistance program
- Extended health care
- Life insurance
- On-site parking
- Wellness program

**Experience**:

- Administrative: 3 years (required)

**Language**:

- English (required)

Work Location: In person


  • Office Manager

    4 weeks ago


    Calgary, Canada Best Office Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years - Experience: 1 year to less than 2 years - or equivalent experience - ** Tasks**: - Review and evaluate new administrative procedures - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative...

  • office manager

    7 months ago


    Calgary, Canada Best Office Inc. Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 yearsExperience: 1 year to less than 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • office manager

    7 months ago


    Calgary, Canada Best Office Inc. Full time

    Education: Expérience: EducationCollege, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experienceTasksReview and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of establishmentAssist in the...

  • office manager

    2 weeks ago


    Calgary, Canada Best Office Inc. Full time $27

    Education: Expérience: Education College, CEGEP or other non-university certificate or diploma from a program of 1 year to 2 years or equivalent experience Tasks Review and evaluate new administrative procedures Establish work priorities and ensure procedures are followed and deadlines are met Carry out administrative activities of...


  • Calgary, Canada NW Dental office Full time

    **Job description** **Position**: Dental Administrator in NW Calgary **About Us**: We are a patient-centered, family-friendly and a small knit dental practice committed to providing exceptional dental care and have a great work environment for the team. We focus on delivering comprehensive dental services and are dedicated to ensuring a positive experience...

  • Dental Administrator

    3 months ago


    Calgary, Canada North East Dental Office Full time

    Our fun, family orientated dental office is growing and looking for an exceptional dental administrator to join our team for 4-5 days per week. Our office is in a brand new development community in NE Calgary and we are looking to add another team member! What we need from you: - Minimum of two years dental admin experience. - Cleardent is an asset. -...

  • Office Administrator

    3 months ago


    Calgary, Canada Innotek IT Solutions Full time

    *Job Summary* We are seeking an organized and detail-oriented Office Administrator to join our team. The Office Administrator will be responsible for overseeing daily office operations, managing administrative tasks, and ensuring the office runs smoothly. *Responsibilities* - Supervise and coordinate front desk activities - Manage office budgets and expenses...

  • Office Administrator

    6 months ago


    Calgary, Canada Westcan Power Services Full time

    **Overview** We are looking for an Office Administrator who is energetic, entrepreneurial, has a high attention to detail, and who takes pride in their work. This individual will have a lot of independence but will also need to fit in with the friendly dynamic of the current employees. Given the nature of our growing business, the Office Administrator will...

  • Office Administrator

    3 months ago


    Calgary, Canada Ridgeline Project Management Inc Full time

    *Job Overview* The Office Administrator plays a crucial role in ensuring the smooth operation of the office environment by handling various administrative tasks and supporting office staff. *Duties* - Manage office activities and operations to ensure efficiency and compliance with company policies - Perform clerical tasks such as filing, data entry, and...

  • Office Administrator

    3 months ago


    Calgary, Canada Aurora Furniture Manufacturing Ltd. Full time

    **Position Overview**: Are you ready to kickstart your career in office administration and bookkeeping? Aurora Furniture Manufacturing Ltd. is looking for an enthusiastic and organized individual to join our team as an Office Administrator/Bookkeeper. In this entry-level position, you’ll gain valuable experience while playing a key role in keeping our...

  • Office Administrator

    3 months ago


    Calgary, Canada Amax Leather Canada Ltd. Full time

    **Position Overview**: As an Office Administrator/Bookkeeper at Aurora Furniture Manufacturing Ltd., you will play a crucial role in maintaining the smooth operation of our office. Your responsibilities will include managing office supplies, assisting with bookkeeping tasks, and supporting the accounting team with data entry. This position is ideal for...

  • Office Administrator

    3 months ago


    Calgary, Canada ROSC Solutions Group Full time

    **Office Administrator** Bowline Health We are a fast-growing startup in the behavioural health industry, dedicated to providing innovative and accessible mental health solutions. Our mission is to improve the well-being of individuals by leveraging cutting-edge technology and evidence-based practices. We are looking for a dynamic and organized Office...

  • Office Administrator

    2 weeks ago


    Calgary, Canada Aquinas College Inc. Full time

    **Job Summary** **Duties** - Manage daily office operations, ensuring efficiency and organization. - Perform data entry tasks accurately and in a timely manner. - Provide administrative support - Utilize QuickBooks for basic bookkeeping tasks and financial record management. - Assist with customer support by addressing inquiries and resolving issues...

  • Administration Officer

    2 months ago


    Calgary, Canada ABOUNAJA CORP. Full time

    Education: Secondary (high) school graduation certificate - Experience: 7 months to less than 1 year - **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate...

  • Office Administrator

    4 months ago


    Calgary, Canada Delnor Construction Full time

    **Interested in making a change!?** Working at Delnor Construction means you are part of the family. Delnor is a dependable, growing company that offers our team members work that is exciting, challenging, and that makes an impact on the community. **Why Work for Delnor Construction?** Delnor provides our teams a unique experience by building the places...

  • Administrative Officer

    6 months ago


    Calgary, Canada FINETOOTH TRADE LTD. Full time

    Education: College/CEGEP - Experience: 1 year to less than 2 years **Tasks**: - Review, evaluate and implement new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for office...

  • office administrator

    4 months ago


    Calgary, Canada 2359995 Alberta Ltd. Full time

    Education: Secondary (high) school graduation certificateExperience: 2 years to less than 3 yearsTasksImplement new administrative procedures Review and evaluate new administrative procedures Delegate work to office support staffEstablish work priorities and ensure procedures are followed and deadlines are metCarry out administrative activities of...

  • Administrative Officer

    6 months ago


    Calgary, Canada HIEP HOA ASIAN FOOD MARKET Full time

    Education: - Expérience: **Education**: - College/CEGEP - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and deadlines are met - Carry out administrative activities of establishment - Co-ordinate and plan for...


  • Calgary, Canada Surya Adhikari Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 1 year to less than 2 years - or equivalent experience - ** Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed...

  • Administrative Officer

    2 months ago


    Calgary, Canada Surya Adhikari Full time

    Education: College, CEGEP or other non-university certificate or diploma from a program of 3 months to less than 1 year - Experience: 1 year to less than 2 years - or equivalent experience **Tasks**: - Review and evaluate new administrative procedures - Delegate work to office support staff - Establish work priorities and ensure procedures are followed and...