Communications and Administrative Coordinator

4 days ago


Bowmanville, Canada Big Brothers Big Sisters of Clarington Full time

**MAJOR RESPONSIBILITIES/DUTIES**

1**. Communications Marketing, Promotions**
- Monitor and manage agency website and social media accounts (Facebook, Instagram, Twitter, etc.) to ensure that stakeholders receive up-to-date and relevant information on the agency’s activities and initiatives
- Develop promotional and marketing materials as required (i.e., posters, brochures, flyers, invitations, event materials, quarterly newsletters)
- Manage communication with existing donors and oversee donor-related activities including processing donations, tax receipting, maintaining accurate donor records and ensuring letters of acknowledgement ( stewardship requirements) are completed
- Assist the events team with promotion of all fundraising events through the development of event materials, and execution of the events’ marketing plans.

**2. Office Administration**
- Respond to incoming inquiries, provide exceptional customer-service to all guests and stakeholders
- Compose and edit correspondence, press releases, and various other documents as needed
- Assist with managing the agency’s electronic filing system and technology

**5. Other**
- other duties, assigned by Executive Director, as required.

**REQUIREMENTS/QUALIFICATIONS**:

- Post-Secondary diploma / degree in a related field of communications, public relations, marketing and promotion or office administration 2-3 years of related or relevant work experience in the administrative or communications field and interest or experience within a community-based not-for-profit environment would be considered an asset
- The ability to work well independently and possess excellent communication, organization and problem solving skills.
- Software proficiency in Microsoft Word, Excel and Power Point is required; knowledge and expertise in working with databases; familiarity with Microsoft CRM and Canada Helps is an asset.
- Strong organizational and prioritizing skills; problem solving skills; attention to detail is imperative.
- Excellent written and oral interpersonal communications skills would be an asset.
- Provision of a clear Criminal Reference Check with Vulnerable Sector Search
- Ability to function in a fast paced office environment where most work will be completed
- Flexibility in schedule to accommodate some evening and weekend work which will be required on occasion.

Schedule:

- Day shift
- Monday to Friday
- Weekend availability

Work Location: One location



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